Job Description

Posting number: FHP00323

Department: Public Works

Division: Fire Station Maintenance

Job classification: FIRE STATION MAINTENANCE COORDINATOR

Posting type: Open

Categories: Administration, Building Maintenance, Community Services, Facility Management, Fleet Services, Public Safety, Public Works, Risk Management, Safety, Customer Service, Records Management, Emergency Management

Summary

Under the direction of the Director of Public Works, the employee oversees and directs the maintenance of all City fire stations, vehicles, and equipment. The employee oversees the continual testing and maintenance of equipment and apparatus to maintain and improve the City’s Insurance Services Office (ISO) rating. Develops and administers the Fire Department portion of the annual Public Works budget. Considerable independent judgment, initiative, and understanding must be exercised in interpreting rules, regulations, and standard operating procedures in the maintenance of fire facilities, vehicles, and equipment. Work is performed in accordance with established rules, regulations, and instructions. The employee monitors and checks work during repair or tests conditions after work is completed. This job is considered safety-sensitive and is subject to pre-employment background check and random drug screens.

Examples of duties

ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.

ESSENTIAL FUNCTION: Supervision and Management. Plans, sets priorities, organizes, and directs the activities of the Fire Maintenance Division.

1. Oversees, organizes, and directs daily operations performing administrative duties, overseeing programs, projects, and personnel.
2. Plans, schedules, assigns, and reviews work of the assigned employees.
3. Generates work schedule.
4. Maintains daily time, personnel, sick and annual leave, and grievance records.
5. Evaluates personnel performance and takes necessary action to eliminate substandard performance.
6. Approves sick and annual leave; controls overtime.
7. Prepares performance appraisals on assigned staff.
8. Participates in new hire interviews for the Department.
9. Counsels employees and administers disciplinary action as required.
10. Schedules continuing education courses for fire department personnel.
11. Conducts training for new employees in the correct procedures of the fire maintenance division.
12. Conducts periodic safety briefings for assigned personnel.
13. Prepares annual fire department budget item submission for the Public Works budget.
14. Monitors current budget to stay within limits.
15. Ensures all expenditures are authorized by approved budget.
16. Evaluates future needs and capital expenditures to support efficient operations.
17. Researches, prepares, and applies for grants relating to fire department operations.
18. Performs public relations in meeting with citizens to answer questions and complaints.
19. Maintains accurate records of all maintenance work performed on the facilities, vehicles, and equipment.
20. Oversees and works with outside contractors working on fire facilities, apparatus, and equipment.
21. Ensures assigned personnel perform duties and responsibilities in a safe and prudent manner which does not expose them or others to unnecessary harm or risk of on-the-job injury.
22. Ensures fire reports are submitted monthly in the National Fire Incident Reporting System (NFIRS).

ESSENTIAL FUNCTION: Fire Department Facility and Equipment Management. Supervises and oversees personnel in the inspection and maintenance of fire apparatus, facilities, and equipment.

1. Oversees and ensures all testing and maintenance is performed and documented according NFPA and ISO standards and requirements.
2. Develops apparatus maintenance and repair programs.
3. Inspects equipment and facilities to determine repair or malfunctioning units and physical structures.
4. Contracts with outside vendors to perform repairs that are outside the scope or available time of the fire department technicians.
5. Identifies and maintains an inventory of parts, supplies, tools, and equipment necessary to perform repairs and maintenance.
6. Coordinates maintenance and repairs on fire tools and equipment.
7. Ensures all maintenance records are completed and filed.
8. Maintains knowledge of operations and maintenance.
9. Develops and applies fleet management programs, develops apparatus and equipment specifications.
10. Assists in purchasing of fire apparatus and equipment.
11. Ensures annual testing of all City hoses, ladders, fire extinguishers, and fire hydrants.

NON-ESSENTIAL FUNCTION:

1. Assists with City special events such as placing barricades and barriers.
2. Responds to emergency calls during hurricanes, inclement weather, or other emergency situations.
3. Performs other job-related duties as required or assigned.

Qualifications

1. Possess a high school diploma or GED; an associates degree in fire science or related field from an accredited college is preferred.
2. Minimum of five (5) years of fire service/management or emergency management experience; supervisory experience is preferred; or any combination of education, training and experience that demonstrates the above listed knowledge, skills, and abilities commensurate with the requirements of this job.
3. Possess a current and valid Class B Commercial Driver’s License (CDL) or ability to obtain this license within six (6) months of hire; must be insurable.
4. Possess Basic Firefighter certification from the Alabama Fire College or equivalent.
5. Ability to obtain and maintain Nation Incident Management System (NIMS) certification.
6. Ability to work overtime and weekends as needed.
7. Ability to be on call in emergencies.
8. Ability to travel overnight, as the job requires.
9. Ability to pass a pre-employment background check and an initial drug screen.

Supplemental information

Knowledge, Skills and Abilities

(* Can be acquired on the job)

1. *Knowledge of City rules, regulations, policies, and procedures.
2. *Knowledge of the City including the location of streets, hydrants, block numbers, target hazards in order to respond quickly to emergency incidents.
3. Knowledge of the principles and practices of fire department administration and fire science.
4. Knowledge of fire suppression methods, practices, and procedures.
5. Knowledge of all applicable federal, state, and local laws and ordinances related to firefighting, as well as the Uniform Fire Code and ISO grading schedule.
6. Knowledge of finance and accounting concepts contained in operations and funding budgets of the Fire Department.
7. Knowledge of emergency fire and medical response vehicle, apparatus and equipment laws, statutes, rules, regulations, practices, and procedures.
8. Knowledge of vehicle and equipment maintenance, diagnosis, repair, design and fabrication methods and practices.
9. Knowledge of federal, state, and county fire service rules and regulations.
10. Knowledge of disaster recovery and mitigation.
11. Knowledge of computers and related equipment, hardware, and software for preparing reports, maintaining inventory and tracking repair records.
12. Knowledge of basic Occupational and Safety Health Administration (OSHA) safety rules and procedures.
13. Knowledge of safety rules including accident causation and prevention.
14. Communication skills to effectively communicate internally and externally, both orally and in writing.
15. Reading skills to understand and interpret operator manuals, directives, procedures, instructions, blueprints, and technical drawings.
16. Verbal skills to effectively communicate with supervisor, co-workers, elected officials, and the general public.
17. Writing skills to clearly and neatly complete routine forms and records using correct English, grammar, punctuation, and spelling.
18. Math skills to perform basic calculations (add, subtract, multiply, divide) in estimating materials.
19. Ability to supervise and direct the work of subordinates.
20. Ability to use computers and office productivity software.
21. Ability to operate standard office equipment.
22. Ability to maintain professional attitude.
23. Ability to speak and make presentations in public.
24. Ability to handle stressful situations and use good judgment.
25. Ability to conduct training classes.
26. Ability to work independently, without close supervision.
27. Ability to work long hours and remain alert during emergency operations.
28. Ability to organize files, plans, and important documents.
29. Ability to use a multiline telephone and two-way radio.
30. Ability to deal with all contacts in a courteous and patient manner.
31. Ability to handle irate individuals.
32. Ability to handle dynamic situations in a calm and courteous manner.
33. Ability to complete annual continuing education (CEU) requirements.
34. Ability to drive.

Physical Demands

The work requires considerable and strenuous physical exertion such as frequent climbing of tall ladders, lifting heavy objects over 50 lbs., crouching, or crawling in restricted areas.

Work Environment

The work environment involves high risks with exposure to potentially dangerous situations or unusual environmental stress which require a range of safety and other precautions, e.g., working at great heights under extreme weather conditions, or similar situations where conditions cannot be controlled.