Billing Coordinator I Contract

Location: San José, Costa Rica

The Billing Coordinator with World Fuel is responsible for supporting the end to end billing process by ensuring all fuel supply documentation is accurate, complete, and submitted on time. This role plays a critical part in validating transaction data, resolving discrepancies, and partnering cross functionally to support billing, commercial, and collections teams.

This is an excellent opportunity for someone detail oriented who thrives in a fast paced, data driven environment and is comfortable working with complex documentation across multiple formats and languages.

Key Responsibilities

Billing Documentation and Validation

• Receive, review, and analyze source documentation related to fuel supplies, including delivery tickets and customer contracts
• Ensure all documentation is accurate, complete, and aligned with billing requirements
• Prepare and compile complete billing packages for each fuel transaction

Data Accuracy and Exception Handling

• Identify and resolve discrepancies in documentation, pricing, or transaction data
• Serve as a point of contact for internal teams and third parties regarding billing inquiries
• Escalate and track exception items to ensure timely resolution

Cross Functional Collaboration

• Partner closely with Commercial, Billing, and Collections teams to ensure smooth billing execution
• Coordinate with internal stakeholders to validate data and resolve issues impacting billing timelines

Reporting and Process Support

• Maintain logs, reports, and tracking tools to ensure completeness and accuracy of billing data
• Support compliance with internal controls and regulatory requirements
• Contribute to process improvements to enhance efficiency and data quality

Qualifications and Experience

• Previous experience in billing, accounts receivable, finance operations, or data analysis preferred
• Strong attention to detail and ability to manage high volumes of documentation
• Experience working with data across multiple systems and formats
• Strong organizational and problem solving skills
• Ability to communicate effectively across teams
• Comfortable working in a deadline driven environment

Key Competencies

• High attention to detail and accuracy
• Analytical thinking and issue resolution
• Strong collaboration and communication
• Accountability and follow through
• Ability to manage multiple priorities

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