Job Description

Department: Fingerprinting

Status: Non-Exempt, Full Time

To perform a variety of administrative duties in support of parishes related to the requirement for fingerprinting employees of the Archdiocese of Los Angeles.

ESSENTIAL FUNCTION

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Keep equipment up to date weekly.
• Oversee printers and parish schedules to set up appointments.
• Troubleshoot problems with computers.
• Helps locations with questions regarding SEP or fingerprinting procedures.
• Types and prepares correspondence, memos, reports, and other documents using a computer.
• Maintains and updates SEP Fingerprint Database accurately and in timely manner.
• Schedules fingerprint appointments throughout Archdiocese.
• Check various forms for completeness and accuracy.
• Sets up files; updates and organizes files; files documents.
• Photocopies correspondence, memos, reports and other documents.
• Maintains and updates various records and files.
• Proofreads correspondence, memos, reports and other documents.
• Performs related duties as required.

Qualifications

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• Active member of a Roman Catholic faith community.
• High School graduation or equivalent.
• One-year secretarial training.
• One-two years of secretarial experience.
• Department of Justice Clearance to be passed.
• California Driver’s License and Auto insurance.

Knowledge, Skills, and Abilities

Knowledge of:

• The mission and organizational structure of the Catholic Church.
• Strong understanding of the faith and why this fingerprinting is necessary.
• Basic computer skills including knowledge of current word processing, spreadsheet and database software.
• English usage, grammar, spelling and punctuation.
• Simple bookkeeping and record keeping methods and procedures.

Skill in:

• Typing at a minimum of 45 wpm.
• Effective verbal and written communication. For positions requiring bilingual skills, the incumbent must also be reasonably fluent in English and Spanish or other language.
• Excellent interpersonal skills to deal with all types of personalities.
• Data Entry.
• Report assembling.
• Short-range organizational planning.
• Telephone communications.
• Attention to detail and accuracy.

Ability to:

• Understand Fingerprint process and operate live scan machine.
• Communicate effectively in written and oral form.
• Maintain complete confidentiality.
• Operate standard office equipment including typewriter, fax machine and computer.