Job Description

We are seeking a detail‑driven reporting lead with a strong grasp of loan facility monitoring to take ownership of reporting across our growing Private Funds Financing book. To support Hayfin's growth ambitions, our investors and stakeholders require accurate, timely, and insightful reporting on over 50 facilities: a number set to rise in the coming years. This new role will focus on building robust reporting processes, streamlining data flows, and ensuring proactive monitoring of facility performance as both book size and complexity increase. This role’s primary function will be to monitor the reporting and waterfall deliverables for the various Private Credit asset backed facilities (ABL) and the subscription line facilities (sub-lines) at Hayfin. You will be embedded in the Financing Solutions team, as well as collaborating with the wider Portfolio Monitoring, Finance, Treasury and Operations functions.

RESPONSIBILITIES

Asset backed facilities (ABL) Monitoring

• Monitoring and preparation of borrowing base files for monthly and quarterly reporting
• Oversee ABL Drawdowns and Repayments - Purpose, Minimum utilisation
• Oversee Secured Accounts cash movements - Waterfalls and liquidity positions
• Track relevant dates in ABL governing docs - reinvestment period, availability period
• Asset Portfolio - Ensure asset eligibility criteria forms are filled in correctly and report on asset valuation events and concentration limits excesses
• Sub-lines Monitoring
• Preparation and distribution of the subscription line compliance certificate for ongoing reporting and for drawdowns
• Oversee inclusion on investors into the borrowing base
• Monitor compliance with clean-down provisions
• Management of third party providers
• Oversee the roles and responsibilities of the external service providers (Citco, Apax, Validus, Oxane)
• Data Governance
• Ensuring the integrity and quality of data processed by our team, including establishing and following documented processes, procedures, and controls

Requirements

EXPERIENCE:

• Minimum 2-3 years of relevant experience in the fund financing or asset backed funding space (at an Asset Manager, Bank, Advisory Firm, Administrator, Servicer or Agent company)
• Managed and actively communicated with both internal stakeholders and external service providers

SKILLS:

• Proficient in Excel, Bloomberg, Asset Servicing Systems (WSO/Solvas/Sentry)
• Flexible and adaptable to work in a dynamic environment
• Exceptional attention to detail
• Analytical approach to problem solving
• Promotes collaboration and teamwork
• Ability to clearly communicate with teams throughout the business
• Excellent time management skills
• Understanding management of risk and escalation processes