Job Description

POSITION SUMMARY

This position performs a variety of paraprofessional level accounting and finance related duties ensuring that all expenditures and revenues are processed on time, according to legal restrictions and Board policy. Responsibilities include processing accounts payables and receivables; conducting cash receipting tasks; preparing and analyzing records and reports to ensure accuracy and completeness, and preparing a variety of reports and information for distribution to other personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process invoices and other District claims for payment; match invoices to purchase orders; obtain necessary approvals; investigate unusual or missing items; verifies extensions, and calculates and pays use tax.
• Audit expenditure allocations for proper coding and compliance with law and district policy. Ensure that certifications are prepared, that payables and cash receipts input balances, and that stale-dated warrants are cancelled and reissued.
• Assist school and department staff concerning accounts payable and cash receipts processing; provides advice and direction; answer technical and procedural questions from staff and vendors.
• Prepare, post, and reconcile receipts, journal entries, invoice requisitions, timesheets, and personnel data changes. May prepare and maintain accounts receivable records to include billings, adjustments and receipts.
• May receipt incoming checks and cash and prepare daily bank deposits.
• Assist accounting staff in conducting internal audits and reconciling subsidiary accounting records to general ledger; and in analyzing and correcting discrepancies.
• Participate in professional development opportunities to support job requirements.

OTHER RESPONSIBILITIES

• May assist accounting staff in a variety of financial, accounting and budgetary reports for submission to supervisor, and other district personnel and various state or local agencies and board. Accumulate data and prepare narrative explanations as assigned using spreadsheet, database and word processing software.
• Assist in developing and maintaining procedures and systems.
• May assist in coordinating fixed asset inventory process and maintaining appropriate fixed asset records in accordance with district policy and state and federal regulations.
• Serves as member of the Business Services team of the District.

The preceding list of responsibilities is not exhaustive and may be supplemented as necessary.

MINIMUM QUALIFICATIONS

Education and Experience:

High school graduation or equivalent

Two years of increasingly responsible experience in bookkeeping, accounting, payroll or a related field

Two years college level coursework in accounting, business, payroll, or a related field. Related education and experience may be substituted

PREFERRED QUALIFICATIONS

Experience with automated accounting systems

Ten-key by touch; data entry skills.

Experience with computerized business software applications.

CONDITION OF EMPLOYMENT:

Criminal background clearance

Work scheduled hours on a consistent basis

KNOWLEDGE OF:

Accounting best practices

Database management and EXCEL spreadsheets

FWPS board policies and procedures

ABILITY TO:

Demonstrated ability to set priorities and meet deadlines

Demonstrate effective interpersonal skills, communication and customer service skills that promote positive public relations

Communicate clearly and concisely, both verbally and in writing

Maintain detailed accounting records & spreadsheets

Learn District policies and procedures and to apply them with good judgment

Be flexible and work effectively under pressure

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.

Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District.

Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice. A Dream. A Bright Future.”

Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will constantly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling. The employee is frequently required to squat, kneel, use hands for fine manipulation, knee stand and push/pull. The employee will occasionally be required to sit, climb stairs/ladder, lift and reach overhead, crawl, and lift/carry. The employee must constantly lift/carry up to 5 pounds and must frequently lift /carry up to 15 pounds. The employee will occasionally lift/carry a maximum of 30 lbs. The employee is occasionally required to push/pull a maximum weight of 100 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experiences inflexible deadlines and constant interruptions; requires visual concentration to detail, dexterity, and precision. May be required to move objects of up to 60 pounds periodically. Position also requires sitting for long period of time, standing, walking, carrying, filing, hearing, speaking, writing, keyboarding, extended periods of time reading off of a computer monitor, and exposure to angry or frustrated individuals

REPORTING RELATIONSHIPS

Reports to Director of Accounting Services

REPRESENTATION

Federal Way Professional-Technical Employees Association

LEVEL OF COMPENSATION

Level B on the Prof-Tech Salary Schedule

WORK SCHEDULE:

This position works Monday-Friday, 12 months per year

Disclaimer:

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

CLASSIFICATION HISTORY

Update with physical demands/working conditions 01/2015

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.