Job Description

Posting number: 2602627

Department: Fiscal Services

Job classification: Financial Support Specialist - Fiscal

Posting type: Open

Categories: Accounting and Finance

Summary

Under general direction of the Accounting Manager/Controller, the Financial Support Specialist coordinates activities related to accounts payable support, accounts receivable billing, payment processing and performs a variety of financial activities including assisting with cash reconciliation, grant accounting, and creating SSRS financial accounting reports for financial management.

Examples of duties

1. Perform primary preparation of the daily cash reconciliation reports for the City including tasks such as the development, preparation, analysis, and review of bank transactions, reports, and records.
2. Compile and analyze financial information to prepare entries to general ledger accounts for debt and transfer transactions as directed and applies principles of accounting to analyze investment and debt information and prepare financial reports.
3. Perform a variety of vendor maintenance/accounts payable support duties including but not limited to maintaining, updating, and setting up accounts payable vendor files on the system; processing, preparing and distributing 1099s in compliance with applicable IRS guidelines and reporting requirements, electronically submitting related regulatory reports and forms to the IRS by the federal filing deadline, invoice maintenance and check run management.
4. Prepare and process journal entries for one-time transactions and fund transfers as directed.
5. Assist with analyzing current procedures, identify processes or business system improvements, to include but not limited to, collaborating with City-wide stakeholders and Information Technology regarding financial reporting development and enhancements.
6. Assist with development, integration, and maintenance of treasury systems. Ensure system integration of departmental sub ledgers by performing reconciliation processes and assisting with report development in efforts to ensure general ledger integrity, identify exceptions, and ensure accuracy of electronically transferred data.
7. Perform a variety of cash receipts/accounts receivable duties including maintaining and updating accounts receivable customer files; processing invoices and monthly statements; corresponding with customers to resolve account issues including collections of accounts; coordinating with third party agencies to collect on delinquent accounts; and maintaining and distributing related reporting.
8. As directed, collaborate with Information Technology and other City departments to establish, modify, document, and coordinate the implementation of enterprise financial system control procedures.
9. Work with staff and other employees on the continuous improvement of accounting services to include consistent integration and utilization of the accounting system in compliance with applicable laws and regulations.
10. Perform other duties as assigned.

Qualifications

Required:

• Associate degree in Accounting, MIS, Computer Science or a related field and three (3) years progressively responsible accounting experience, or an equivalent combination of education and experience
• Experience with Enterprise Resource Planning (ERP) systems
• Knowledge of SSRS reporting
• Customer Service
• Continuous improvement orientation
• Teamwork focused
• Self-starter
• Professional attitude
• Well organized
• Detail oriented
• Problem solving skills
• Effective communication skills (written and oral)

Preferred:

• Bachelor’s Degree in Accounting, MIS, Computer Science, or a related field
• Knowledge municipal management or governmental accounting experience

Supplemental information

Position posted until filled or closing date.