Job Description

Posting number: 02098

Department: Community Development

Job classification: Financial Supervisor

Posting type: Open

Categories: Accounting and Finance, Management, Community Development

Summary

Carry out the accounting responsibilities associated with the operation of the County's Office of Community Development and programs funded through the office, including administrative and managerial responsibilities associated with the Fiscal Department.

Examples of duties

• Carry out all managerial and administrative responsibilities in the absence of the Deputy Director/Fiscal Director.
• Perform accounting services, which will provide a continued systematic method of financial record keeping to adequately meet the needs of current, as well as new and expanding programs.
• Set up financial records for various programs, in accordance with accounting procedures, legal requirements, and federal regulations.
• Prepare financial statements, income statements, and cost reports to reflect financial condition of the program.
• Provision of accurate forecasts of funding availability, outstanding indebtedness, investment earnings, and budgetary compliance.
• Oversee and manage all outstanding indebtedness for all Programs. Insure timely release of bills and accurate monitoring of payments. Analyze potential default situations for referral to superiors.
• Oversee the maintenance of a complete and systematic set of records for all financial transactions of the various programs administered by the OCD. Review and oversee the accurate input of all information into the computer. Insure the entry of all details of financial transactions in appropriate journals and subsidiary ledgers.
• Perform all functions associated with the federal IDIS system, including project set up, draw down of funds, project completion/close out. Coordinate draw downs with use of program income, in accordance with federal regulations. Set up and oversee use of inter-office forms to insure staff provision of accurate information for IDIS system input.
• Balance IDIS records with office records to insure accuracy. Included in #8 on new
• Provide final check and balance system for all financial transactions carried out through the Office, to insure appropriate documentation provided to meet program requirements prior to being processed for release of funds.
• Balance accounts. Trace errors and adjust records to correct incorrect postings, etc.
• Insure all bookkeeping records for various established programs are up-to-date; Conduct in-house audits of books.
• Analyze accounting records to identify potential program problems and deficiencies.
• Coordinate preparation of correspondence pertaining to Accounting related matters, including notification of loan repayment dates, release of security instruments upon payment, etc.
• Organize and coordinate BDLP monitoring records to insure computer records coincide with data on manual records; update reports to remove projects who have met all monitoring requirements, gone out of business, etc.; add new projects as loans are approved; provide assistance in continually upgrading monitoring system.
• Preparation and review of the County's Annual Grantee Performance Report, including balancing of all financial information, ensuring that all projects are reported in the proper format and order, verifying accuracy of monitoring information, assisting in writing project descriptions and accomplishments, etc.
• Assist in completion of program audits by Federal or independent auditors, pursuant to 2 CFR Part 200, Subpart F. Makes necessary adjustments to accounting procedures to resolve audit discrepancies.
• Coordination of duties and delegation of work to department staff.
• Other duties as assigned.

Qualifications

• Extensive bookkeeper/accounting experience, with a demonstrated ability in accurate and professional fiscal analysis and control.
• Knowledge of various fiscal requirements related to programs carried out through the County’s Office of Community Development, along with a demonstrated ability to comprehend and carry out the fiscal responsibilities associated with these requirements.
• Demonstrated knowledge of Microsoft Office and New World Accounting Software.
• Demonstrated ability to work independently, meet deadlines, handle confidential information, deal with the public, and interact with staff in a professional manner.

Supplemental information

• Any equivalent combinations of experience and/or training.

LUZERNE COUNTY IS AN EQUAL OPPORTUNITY & AFFIRMATIVE ACTION EMPLOYER.