Job Description

Posting number: FS11426

Department: Office of Disaster Recovery Public Finance Authority

Job classification: Financial Specialist

Posting type: Open & Promotional

Categories: Accounting and Finance

Summary

POSITION SUMMARY:

Under the general supervision of the Territorial Public Assistance Officer or designee, the Disaster Program Financial Specialist is responsible for auditing financial transactions and reviewing accounting practices in the Public Assistance Program. Work involves collaboration with senior management to analyze and develop accounting policies and procedures for effective budgetary operations. Work is reviewed for conformity with established laws, rules, and regulations. This position requires a confidential relationship with a policymaker.

ESSENTIAL FUNCTIONS:

• Compares actual budget results at the end of each reporting period, and report on significant variances.
• Collaborates with the Disaster Program Financial Officer to coordinate the provision of information to external auditors.
• Provides assistance in the preparation and audits of monthly and annual financial reports.
• Obtains specific draw confirmations and other required draw information and post transactions in the Accounts Receivables Module of the ERP.
• Runs and Prints (AR) proof reports and performs reconciliations of revenue accounts to draw requests to determine accuracy of posting prior to submission to the Department of Finance and Treasury.
• Prepares reports for upper management upon request.
• Assumes special projects upon development of disasters or special needs.
• Provides assistance in the preparation of monthly and quarterly reports and projections based on the needs of the Public Assistance division.
• Prepares and maintains financial records and reports.
• Maintains accounting documentation and supporting documentation or correspondences necessary for financial management in compliance with federal disaster program policies.
• Assists with the reconciliation of disaster program accounts related to accounts payable.
• Performs any other duties assigned to support the Governor’s Authorized Representative (GAR) and the Office of Disaster Recovery (ODR).
• Performs any other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of VI procurement codes and Title 2 of the Code of Federal Regulation Part 200.
• Knowledge of departmental rules, regulations, policies, and procedures.
• Knowledge of all other division and department organizations and programs
• Knowledge of office methods, practices, routines, and equipment.
• Knowledge of USVI laws, rules, and regulations governing the operation of a territorial system of accounts and their application to specific situations.
• Knowledge of principles, methods, and techniques of financial management.
• Knowledge of the preparation of involved and detailed accounting and other financial reports containing findings, conclusions, and recommendations.
• Knowledge of generally accepted accounting principles.
• Knowledge of Federal Grants Management and Public Assistance Program Policy and Procedures.
• Skill in mathematics, record keeping, and analysis.
• Skill in computer applications including Microsoft Office Suite, internet, and e-mail, and able to acquire proficiency with the ERP system, including the Accounts Receivable and GL Modules.
• Skill in general office equipment such as telephone, fax, printers, copiers, calculators, and computers.
• Skilled in written and oral communication, meeting deadlines, and being detail-oriented.
• Skill in analytical problem analysis and problem-solving.
• Ability to translate general instructions.
• Ability to establish and maintain harmonious working relations and professional maturity when conducting all business for the agency.
• Ability to plan, direct, and coordinate difficult and complex financial programs.
• Ability to establish and maintain effective and cooperative working relationships with all levels of management and staff and outside agencies.
• Ability to apply sound judgment in the solution of financial problems and in the administration of a financial program.
• Ability to maintain confidential records and files, abide by strict ethical standards, integrity, and objectivity.
• Ability to effectively multitask, work independently and collaboratively.

POSITION REQUIREMENTS AND QUALIFICATIONS:

A. Education:

B. Bachelor’s Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics, or any closely related field and two (2) years of professional accounting experience.

OR

C. Associate’s Degree in Accounting, Finance, Business Administration, Public Administration, Economics, Statistics, or any closely related field and four (4) years of professional accounting experience.

OR

D. High School diploma or its equivalent and six (6) years of professional experience in budgeting, accounting, financial, or any related field.

E. Experience:

• At least ten years of experience in project management, programming, design reviews, schedule

management on large-scale projects.

• At least ten years of demonstrated experience working on municipal, state-level, or federal capital projects.
• Proven experience in a leadership role within the design or project management field and a strong portfolio showcasing successful design projects.
• Experience in large-scale, complex projects and programs is preferred, especially projects involving

federal funding.

NECESSARY SPECIAL QUALIFICATIONS:

As this position is located in an emergency response agency, the candidate must be available during irregular hours and under less-than-desirable conditions in order to support the agency's mission during an emergency or disaster. This service may require work at locations other than the official duty station and may include duties other than those specified in the employee’s official position description during emergencies or disasters. In addition, this position will be required to work more than the eight (8) hour workday as mandated by fiscal month and year-end deadlines instituted by central government operating entities (Department of Finance, Office of Management and Budget and Property and Procurement). The candidate must also successfully complete within one (1) year from the date of hire the following training programs:

? ICS 100, 200

? NIMS 700

? NIMS 800

SALARY:

Salary commensurate with experience and qualifications.