Job Description

The Financial Shared Representative is responsible for accurate and timely processing of accounts payable payments according to established internal policies, process, and work instructions.

KEY DUTIES & RESPONSIBILITIES

Accounts Payable Processing

• Processes accounts payable payments in accordance to established processes
• Communicates with concerned parties such as business, sourcing, and suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time). Escalates to management, where required
• Liaises with business unit leaders to obtain approval for invoices and payments
• Handles scanned documentations and captures missing invoice data
• Reviews documents for compliance and completeness against established requirements. Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements. Cancel and reject invoices to the supplier for invoices that do not meet requirements.
• Ensures appropriate accounting codes to the documents according to business unit and expense/cost element type
• Ensures correct mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy. Identifies errors and liaises with appropriate concerned parties for resolution. Escalates where required
• Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness. Identifies and resolves issues and discrepancies in transactional accounting. Liaises with concerned parties and management for resolution
• Handles validation, matching, coding and approval exceptions. Liaises with business unit leaders to obtain approval exceptions
• Enters accounts payable transactions into accounting systems

Payment Process

• Processes payments on a timely basis and in accordance to policy, process, and work instructions.
• Ensures proper payment authorization
• Safeguard payment documents

Vendor Set up Process

• Processes vendor set up requisitions and ensures proper approval and set up.

Audit Support

• Files, maintains and retrieves documentations for audit support

KNOWLEDGE & SKILLS

• Community college diploma preferably in accounting with up to three years of related experience
• Clerical accounting/accounts payable work experience
• Understanding of sales tax rules
• Ability to execute work according to established procedures
• Ability to identify and resolve accounts payable issues and discrepancies
• Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data
• Ability to process a high volume of data keying requiring strong attention to detail and accuracy
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution
• Ability to exercise judgment
• Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications

Licenses and/or Professional Accreditation

• None required

This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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