Posting number: 149JG
Department: Financial Services
Job classification: Financial Services Compliance Officer
Posting type: Open
Categories: Accounting and Finance
This position is advertised from the minimum to the midpoint hourly rate. Salary will be determined based on education and experience at the time of offer.
Under minimal supervision, performs work of moderate difficulty in the preparation and review of bidding documents and contract agreements; provides technical guidance in the interpretation and implementation of procurement law; assures compliance with the County’s procurement and purchasing policies, state and federal laws, rules, and procedures; maintains procurement system; and serves as liaison with Information Technology Services; supervises professional and paraprofessional staff; this position has department specific responsibility.
(Illustrative Only) Prepares, reviews and monitors bid and specifications; solicits bids and quotes; prepares and reviews contracts and purchase agreements for equipment, materials, and services; coordinates with legal counsel on review of bid documents, contractual agreements, and updates to the County’s procurement policies and procedures; creates, develops, evaluates, and implements procurement related policies and procedures; provides technical guidance in the review, development, and implementation of County’s procurement policies and purchasing procedures at a County-wide level; coordinates and work with other departments requesting assistance with the procurement process and with the procurement module; assists in reviewing and testing Oracle produced data, ensuring accuracy; may prepare correspondence for signature or review; researches and analyzes computer related problems of functional areas by evaluating the work flow; maintains approval hierarchy of the current procurement system; supervises, trains and evaluates purchasing and front desk staff; manages/maintains procurement module and provides required user training; may represent department or section, including attendance at Board of Supervisors meetings; maintains high standards of confidentiality; liaison between Financial Services and Information Technology Services; creates, updates, and maintains the department’s web page as needed; regular and reliable attendance is required; performs other duties as assigned.
Bachelor’s degree in purchasing, business administration, or closely related field; three years of purchasing experience; governmental purchasing and inventory control experience and two years of which is in a supervisory capacity or combination of education, training, and experience which demonstrates the ability to perform the duties of the position, Certified Public Purchasing Officer (CPPO) preferred, but not required; requires successful completion of a background check.
Knowledge of: County policies and procedures; Arizona State’s procurement policies and procedures; Federal procurement law and procedures; the preparation of bidding documents and specifications for the purchase of equipment, materials or services; the principles of procurement accounting and records retention management; web site development and maintenance
Skill in: Researching, analyzing, and determining computer problems, user needs, and solutions within the Financial Services computer modules; the preparation and maintenance of complex documents, records, and reports; evaluating computer equipment, hardware and software systems; developing comprehensive training manuals and documentation; defining and maintaining system access controls and system security procedures; developing and maintaining comprehensive web site for department; verbal and written communication skills.
Ability to: Communicate effectively verbally and in writing; follow written and verbal instructions; use modern office equipment and computers; in assigning and leading the work of others; perform the essential functions of the job specifications with or without a reasonable accommodation.
The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity; generally the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required.; the job is performed under minimal temperature variations and in a generally hazard free environment.
Yuma County is one of four original counties designated by the first Territorial Legislature. It maintained its original boundaries until 1983 when voters decided to split Yuma County into LaPaz County in the north and a new "Yuma County" in the south. For many years, Yuma served as the gateway to the new western territory of California, which brought thousands from around the world in search of gold, or those who had it. In 1870, the Southern Pacific Railroad bridged the river. Yuma became a hub for the railroad and was selected as the county seat in 1864.
Yuma County is bordered by California on the West/Mexico on the South and has a year-round population of approximately 200,000 residents. During the winter, the population increases by about 90,000 due to the sun-seeking Winter Visitors affectionately known as "Snowbirds".
