Job Description

Short Summary of the purpose of the role:

Obtain and record information with regards to the quality management process, monitor and report on progress as per the firms system of quality management (SOQM) and company procedural requirements, monitor compliance as per guidelines and other ad hoc administrative functions relating to quality within the firm based on instruction and guidance from the Quality Consultant and Quality Manager.

Academic Qualifications Required:

• Grade 12
• Diploma or higher qualification in Quality Management will be advantageous

Skills, Competencies and Experience:

• Communication skills
• Organisational skills
• Time-management skills
• Problem-solving skills
• Multi-tasking skills
• Interpersonal skills
• Attention to detail
• Ability to deliver work of a high quality and standard
• Ability to work in a team

Experience:

• General administrative experience
• Experience in an audit firm will be advantageous

Required Computer Packages:

• Microsoft Office
• Excel advanced (compulsory)
• GreatSoft (advantageous)

Key Duties and Responsibilities Key Performance Indicators:

• Compiling IRBA fee list from GreatSoft reports and other registers.
• Assisting with the IRBA fee reconciliation.
• Assisting the Quality Consultant with the Rotation schedule.
• Maintaining Locking lists.
• Maintaining Archiving lists.
• Perform follow-ups on files due soon for locking/archiving.
• Updating Typist registers, Caseware locking register, Attorneys register, Claims register and AUP & Valuations register for locking purposes.
• Perform completeness checks on Typist register, Caseware locking register, PA register, Modified reports list, AUP & Valuations register and IRBA fee list.
• Assist with the compilation of late locking letters.
• PI scores follow-up.
• Modified reports list capturing.
• Filing Modified reports.
• Updating Reportable Irregularity register.
• Updating Communications register.
• Updating the CPD register for the CAs.
• Assisting with the upkeep of the Training attendance registers.
• Updating and maintaining other relevant registers kept for quality purposes.
• Capturing Master updates onto GreatSoft.
• Engagement letter and Client acceptance form follow-ups.
• Adding/updating 800 codes on GreatSoft.
• Updating spreadsheets relating to the different master updates.
• Ensuring all 600/700/800 codes are not ticked for processing.
• Ensuring all client data on GreatSoft is consistent.
• Opening and linking task codes on GreatSoft.
• WIP adjustments.
• Assist the Quality Consultant and Quality Manager with ad hoc tasks.
• Release for reception.
• Capturing receipting if the receptionist is not available.
• Capturing timesheets disbursements.
• Compliance with the firms System of Quality Management (SOQM), policies and procedures.
• Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct.
• Ad hoc duties as requested by Directors and Managers or other relevant