Job Description

Job Location: Miami, FL 33142
Position Type: Full TimeEducation
Level: 4 Year Degree
Travel Percentage: None
Job Shift: Day
Job Category: Accounting

Summary
The Financial Payroll Supervisor oversees payroll operations for approximately 3,000 employees across multiple divisions and locations. Ensures the accurate and timely processing of all payroll activities using the Paycom HRIS system, while upholding compliance with federal, state, and local regulations. Oversee the daily activities of the payroll clerks while ensuring that all payroll data aligns perfectly with the organization’s general ledger and grant-funding requirements.
Key Responsibilities
- Manage the end-to-end payroll process for 3,000+ employees across diverse programs, including retail stores, manufacturing operations, and community services, using Paycom.
- Supervise, train, and support a team of payroll clerks, ensuring high standards of accuracy, efficiency, and confidentiality.
- Oversee biweekly payroll processing and reconciliation, ensuring compliance with nonprofit and grant-related funding requirements.
- Audit timekeeping, earnings, deductions, and benefit contributions to ensure accuracy and adherence to policies and applicable labor laws.
- Maintain Paycom system configurations, ensuring accurate setup of earning codes, cost centers, and funding allocations.
- Collaborate with HR and Finance to support general ledger reconciliation, cost allocation, and reporting.
- Serve as the primary liaison with Paycom technical support and lead system enhancements, data audits, and process improvements.
- Ensure compliance with federal, state, and local wage and hour laws, as well as IRS and Department of Labor regulations.
- Manage year-end processing, including W-2s, tax filings, and reporting for audits or funding agencies.
- Develop and implement payroll policies, procedures, and internal controls that reflect the organization’s mission and regulatory requirements.
- Respond to payroll inquiries from staff and managers promptly, ensuring excellent customer service and confidentiality.
- Perform monthly reconciliations of payroll related liability accounts, including insurance withholdings, 401k contributions, and wage garnishments.
- Prepare and record complex journal entries for payroll, taxes, and benefits; assist with month-end and year-end closing processes
- Manage payroll-related accruals (vacation/sick time) and assist with other general accounting reconciliations as assigned by the Controller.
- Performed all other duties as assigned.

QualificationsEducation &

Experience:
- Bachelor’s degree in Accounting, Finance, Business Administration, or Human Resources required.
- Minimum 3–5 years of progressive payroll experience, including at least 2 years in a supervisory capacity.
- Experience managing payroll for a large, multi-site organization (1,000+ employees) required.
- Hands-on experience with Paycom HRIS is required.
Knowledge, Skills, and Abilities:
- Deep understanding of payroll laws, tax compliance, and FLSA requirements.
- Excellent analytical, problem-solving, and auditing skills.
- Proven leadership ability with experience in training and mentoring staff.
- Strong proficiency in Excel and data reporting.
- Close attention to detail and confidentiality.
- Ability to manage multiple priorities and meet strict deadlines.
- Excellent communication and interpersonal skills, with a customer-service orientation.
Certifications (Preferred)
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference, plane and solid geometry fundamentals, and trigonometry. Applying fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Competencies:
To perform the job successfully, an individual should demonstrate the following competencies:
- Problem Solving - Identifies and resolves problems promptly; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
- Technical Skills - Pursues training and development opportunities; Strives to build knowledge and skills continuously; Shares expertise with others.
- Customer Service: Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
- Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; controls emotions; remains open to others' ideas and tries new things.
- Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills.
- Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; can read and interpret written information.
- Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
- Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
- Diversity—Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; builds a diverse workforce.
- Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
- Organizational Support: Follows policies and procedures; completes administrative tasks correctly and on time; supports the organization's goals and values; supports affirmative action and respects diversity.
- Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives.
- Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
- Quantity - Meets productivity standards; Completes work promptly; Strives to increase productivity; Works quickly.
- Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
- Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
Physical Demands: The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this Job, the employee is regularly required to sit. The employee must frequently use hands to forger, handle, feel, and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment: The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.
Full-time position based in Miami, Florida, at the Goodwill Industries of South Florida headquarters.