Job Description

Title: Financial Operations Director

State Role Title: Financial Managers, Branch or Department

Hiring Range: $155,785 - $173,869

Pay Band: 7

Agency: Department of Juvenile Justice

Location: Central Office

Agency Website: www.djj.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Juvenile Justice (DJJ) protects the public by preparing court-involved youth to be successful citizens. DJJ is committed to excellence in public safety by providing effective interventions that improve the lives of youth, strengthening both families and communities within the Commonwealth. DJJ is seeking a Financial Operations Director. This senior leadership position serves as the lead financial advisor for the agency to provide direction and guidance to all DJJ fiscal management components. The successful incumbent will ensure efficient management of fiscal and financial programs to optimize support and advancement of agency objectives, goals, mission and vision. This position requires significant independence of action.

Responsibilities include, but not limited to:

- Directs operations of Accounting, Payroll, Budget and Business Offices.
- Provide fiscal management oversight and serves as the financial advisor for agency operations and special programs.
- Develops and promulgates agency and unit procedures concerning fiscal management.
- Provides guidance and leadership to unit staff responsible for financial management and routine functions of their respective work units
- Serves as direct report and backup on financial matters to the Deputy Director of Administration and Finance as well as agency senior leadership
- Serve as change agent for process improvement within areas of fiscal responsibility throughout the agency

Minimum Qualifications

• Comprehensive knowledge of the principles and practices of accounting and fiscal management, budget planning, cost allocation implementation and monitoring, and program administration, as well as public administration and state government operations.
  
• Working knowledge of Federal grant systems, state accounting practices, and General Accepted Accounting Principles.
  
• Significant knowledge of automated fiscal / budget system (e.g. spreadsheets, statistical & database software).
  
• Experience in analysis of data from Commonwealth fiscal systems such as Cardinal Financials, Cardinal HCM, Performance Budgeting, eVa.
  
• Demonstrated ability to supervise the work of others and lead a diverse team; train and counsel staff, to prioritize and manage multiple tasks; to analyze data and present reasonable conclusions; develop and conduct employee training; and to interpret complex accounting/fiscal policies, procedures and programs.
  
• Demonstrated ability to oversee payroll transactions, certification, and reporting with extensive working knowledge of Cardinal.
  
• Demonstrated work experience in strategic planning, innovation and process improvement, program management and evaluation.
  
• Demonstrated ability to work collaboratively and effectively with executive level managers, public officials and political officials.
  
• Demonstrated ability to provide expert and effective consultation to internal and external customers through accurate mathematical computations related to accounting/fiscal management and budget oversight, and communicate effectively both orally and in writing to a non-technical audience through presentations, reports and analyses.
  
• Progressive experience developing, implementing and communicating policies and procedures.
  
• Prior relevant and progressive, supervisory experience in fiscal or administrative setting.

Additional Considerations

• Prior experience with fiscal administration, general accounting and payroll for a large and complex agency with multiple programs and fund sources.
  
• Proven ability to produce actionable financial insights and analysis to support executive level strategic, decision-making in a medium to large-size organization.
  
• An equivalent combination of professional level training and experience in finance, business administration, public administration or related field.
  
• Demonstrated experience to lead high performing teams, measured by data and performance metrics.
  
• Possess industry certification in accounting or finance, such as CPA, CGFM, CMA, or related credentials.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Lay off Policy 1.3: If you have been affected by DHRM Policy 1.3 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

DJJ Welcomes Veterans: DJJ is committed to hiring and retaining veterans. If applicable, please submit form DD-214 with your state application. Please include your name and the position number in which you are applying along with the DD-214.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information may help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Status Updates/Confirmation: Once you submit your online application, you will instantly receive an application confirmation number. You may use this number to track the status of your application during the recruitment process. Please refer to your account for the status of your application. Updates will not be provided via telephone.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact our Human Resources Department for further assistance.

Equal Opportunity Employer: The Department of Juvenile Justice practices fair and equal employment opportunities to all employees and applicants in accordance with applicable laws and regulations. It is our policy to prohibit discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Qualified individuals with disabilities are encouraged to apply.

Contact Information

Name: Bianca D. Stewart Williams, Talent Acquisition Manager

Phone: 804-588-4410

Email: djjrecruit@djj.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.