Job Description

Posting number: 02799

Department: Fire and Police Pension Office

Job classification: Financial Operations & Pension Benefits Analyst

Posting type: Open

Categories: Accounting and Finance

Summary

This is a highly responsible financial operations and pension benefits position and serves as a key operational and

financial partner to the Executive Director, exercising independent judgment and discretion in the administration of

pension benefits, financial accounting, payroll processes, investment activity, tax reporting, regulatory compliance,

audit coordination, and confidential member services within a public-sector defined benefit pension plan. Work is

performed under the direction of the Executive Director.

NOTE:

• This position is with the City Pension Fund for Firefighters and Police Officers in the City of Miami Beach, 1111 Lincoln Road, Suite 801, Miami Beach, FL. 33139
• Please note that this is an on-site position, and remote work arrangements are not offered.

Examples of duties

A. FINANCIAL MANAGEMENT & ACCOUNTING

• Serve as QuickBooks administrator.
• Manage monthly accounts payable and warrant process including invoice review, discrepancy resolution, report balancing, warrant recap, and end of month transfer documentation.
• Establish and maintain financial schedules and controls for recurring obligations, and other financial activities.
• Reconcile quarterly general ledger, Deferred Retirement Option Program (DROP) roll-forward reports, monthly and annual contributions received from the City, Share Plan, and other miscellaneous sources.
• Prepare annual DROP Gross Wages report.
• Calculate and post annual interest earnings on active-member employee contributions.
• Prepare monthly financial and accounting balancing reports for audit purposes.
• Research financial discrepancies, analyze variances, and implement appropriate corrective actions to maintain the integrity and accuracy of financial records.
• Support the preparation of annual financial audits, state reporting requirements, actuarial valuations and other financial and regulatory reviews.

B. PAYROLL & TAX ADMINISTRATION

• Process pension office personnel bi-monthly payroll including direct deposits, pension contributions, 457/Roth contributions, insurance deductions, quarterly and annual tax returns.
• Maintain payroll calendars and supporting schedules to ensure timely and accurate processing of payroll and associated financial obligations.
• Prepare and process applicable IRS forms, including Forms 1099-R, 945, 1099-MISC and 1096.
• Ensure payroll and tax-related activities are completed accurately and within required reporting deadlines.

C. ACTIVE & RETIRED MEMBERS

• Administer retirement benefits and pension-related services for active members, DROP participants, vested members, retirees, disabled members, deceased members, beneficiaries, and members requesting lump sum refunds.
• Calculate member retirement estimates and prepare annual Estimated Statement of Benefits.
• Administer member service purchases and buybacks including verification of service time, payroll records, retroactive adjustments prorated to period earned, military service documentation, City or member’s form of payment.
• Maintain accurate and comprehensive pension records in accordance with plan requirements, applicable laws, and established administrative policies.
• Serve as primary backup to Pension Administrator for processing the monthly pension payroll and active balancing when necessary.

D. INVESTMENTS

• Reconcile monthly custodian statements and supply the information to the Plan’s accountant and auditor.
• Prepare and coordinate asset transfer instructions associated with investment allocation
• changes.
• Maintain supporting documentation for investment transactions, fees, reconciliations, and
• financial reporting.

E. OTHER:

• Establish system to prepare and post monthly journal entries and run trial balances and
• financial statements as backup to the Plan’s accountant.
• Assist with special projects as requested by the Executive Director.

Qualifications

• Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration, Human Resources, Public Administration, or related field and three (3) years or more of responsible experience in relevant duties essential for the position.
• Equivalent combinations of education, training and experience that demonstrate the required knowledge, skills, and abilities, may be considered.

Physical Requirements

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact.
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine.
• No significant standing, walking, moving, climbing, carrying, bending, or kneeling.
• Some crawling, reaching, handling, sitting, standing, pushing and pulling.