Job Description

The Financial Management Senior Associate role focuses primarily on FEMA Public Assistance and disaster recovery programs, ensuring adherence to federal regulations, accurate financial reporting, and effective support to clients and subrecipients throughout the grant process.

Job Duties:

• Prepares, processes, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation
• Responds to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions
• Compiles, develops, and maintains comprehensive project records that support eligible activities and costs in accordance with federal regulations and program requirements
• Verifies, validates, and reconciles documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance
• Develops, reviews, and assesses internal policies and procedures related to grant administration, compliance, and financial management
• Prepares for and supports monitoring activities, site visits, and audits conducted by Federal Awarding Agencies or state agencies, including the development of corrective action responses as needed
• Prepares documentation to support grant closeout readiness, identifies deficiencies, and implements corrective actions to ensure timely and compliant closeout
• Performs quality control reviews of work completed by Disaster Recovery Specialists and subrecipients to ensure accuracy, completeness, and compliance with program requirements
• Collaborates with Disaster Recovery teams to identify, escalate, and resolve financial or administrative issues, including support in responding to RFIs
• Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and provides briefings or recommendations to leadership
• Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance
• Other duties as required

Supervisory Responsibilities:

N/A

Qualifications, Knowledge, Skills and Abilities:

Education:
• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or Project Management, required

Experience:
• Three (3) to four (4) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), preferred

• Experience in auditing, accounting, payroll, grant management, and federal grant compliance, preferred

Language:
• Fully bilingual (English & Spanish), required

Certifications/Licensure:
• N/A

Software:
• Basic knowledge of MS Office Applications (e.g.,Word, PowerPoint, Outlook, Excel)[KM2.1][MK2.2][KM2.3], required
• Knowledge of DRS[KM3.1][MK3.2][KM3.3], preferred

Other Knowledge, Skills, & Abilities:
• Knowledge of 2 CFR 200 and Stanford Act Strong organizational and multitasking skills
• Superior attention to detail and ability to meet tight deadlines
• Strong analytical and problem-solving skills
• Ability to design and improve processes
• High level of integrity and discretion
• Ability to work effectively with minimal supervision
• Ability to communicate complex information clearly to diverse audiences
• Ability to travel as required by client/business needs
• Learns quickly and adapts to new technologies
• Possesses excellent communication and written skills
• Self-starts and works well in a team environment