Job Description

The Financial Management Experienced Senior Associate role focuses primarily on FEMA Public Assistance and disaster recovery programs, ensuring adherence to federal regulations, accurate financial reporting, and effective support to clients and subrecipients throughout the grant process.

Job Duties:

• Prepares, processes, tracks, and submits grant-related documentation, including FEMA Requests for Public Assistance, grant applications, Requests for Reimbursement (RFRs), awards and subaward agreements, required financial and performance reports, milestones, deliverables, and closeout documentation
• Responds to Requests for Information (RFIs) issued by Federal Awarding Agencies and state agencies, ensuring timely, accurate, and compliant submissions
• Compiles, develops, and maintains comprehensive project records that support eligible activities and costs in accordance with federal regulations and program requirements
• Verifies, validates, and reconciles documentation across grant management and financial systems to ensure consistency, accuracy, and regulatory compliance
• Develops, reviews, and assesses internal policies and procedures related to grant administration, compliance, and financial management
• Prepares documentation to support grant closeout readiness, identifies deficiencies, and implements corrective actions to ensure timely and compliant closeout
• Collaborates with Disaster Recovery teams to identify, escalate, and resolve financial or administrative issues, including support in responding to RFIs
• Monitors and analyzes changes in federal, state, and local policies and regulations; assesses potential impacts to grant programs; and provides briefings or recommendations to leadership
• Provides technical and administrative assistance to programmatic areas to support effective grant implementation and compliance
• Analyzes financial data, budgets, eligible costs, and supporting documentation
• Verifies that expenditures meet eligibility, reasonableness, and documentation standards
• Coordinates with technical, legal, and project teams to obtain required financial information
• Performs financial reconciliations between approved budgets, incurred costs, and requested funds
• Identifies discrepancies, financial risks, or incomplete documentation and recommend corrective actions
• Maintains organized, auditable financial records
• Supports internal and external audits related to RFR submissions
• Prepares periodic financial reports for management and program stakeholders
• Ensures compliance with applicable regulations, internal policies, and financial best practices
• Other duties as required

Supervisory Responsibilities:

NA

Qualifications, Knowledge, Skills and Abilities:

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or Project Management, required
  
  

Experience:

• Four (4) to four (5) years of experience managing FEMA Grants (Public Assistance, Section 428 Alternative Procedures, 404 Hazard Mitigation and/or 406 Mitigation), required
• Three (3) to six (6) years of experience in financial roles involving public funding, grants, or reimbursement-based programs, required

Language:

• Fully bilingual (English & Spanish), required

Certifications/Licensure:

• N/A

Software:

• Advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis), required

Other Knowledge, Skills, & Abilities:

• Knowledge of 2 CFR 200 and Stanford Act Strong organizational and multitasking skills
• Knowledge of FEMA Public Assistance Program and Policy Guide (PAPPG)

• Strong working knowledge of budget management and cost controls, financial analysis, expense documentation and validation, RFR or funding/reimbursement processes
• Ability to interpret financial guidelines, regulations, and program-specific criteria
• Superior attention to detail and ability to meet tight deadlines
• Strong analytical and problem-solving skills
• Ability to design and improve processes
• High level of integrity and discretion
• Ability to work effectively with minimal supervision
• Ability to communicate complex information clearly to diverse audiences
• Learns quickly and adapts to new technologies
• Possesses excellent verbal and written communication skills
• Self-starts and works well in a team environment
• Ability to travel as required by client/business needs