Job Description

Department/Team: Finance

Responsible to: Chief Financial Officer

Contract: Permanent

Location: Mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB (currently three days in the office)

Hours: Full-Time

The Old Vic offers the ability to work these flexibly under the guidelines in our Hybrid Working policy. Additional hours may be necessary in order to fulfil the requirements of the post

Salary: £55k-£60k

Direct reports: Transactions Manager, Payroll Manager

Role Summary

The purpose of the post is to manage the financial control environment, cash flows and financial systems/processing for The Old Vic alongside ensuring all financial and statutory reporting requirements are met.

Your Team

The Financial Controller will lead a team of three (Transactions Manager, Payroll Manager, Finance Assistant) and work closely with The Old Vic’s Chief Financial Officer and Senior Management Team. In conjunction with the Production & Reporting Manager they will be responsible for all finance delivery for The Old Vic.

Areas of responsibility

The Role will be responsible for:

Statutory

• Lead on the external audit and management of the audit process for all entities
• Preparation of statutory financial statements and narrative
• Submissions to Companies House and The Charities Commission
• Preparation of financial reporting information to lenders and donors
• Quarterly and Annual VAT return preparation and submission including annual adjustments and Capital Goods Scheme compliance
• Filing of tax returns – CT and supervision of PAYE
• Supervision of pension filings
• Supervision of payroll compliance reporting including Foreign Entertainers Tax, Pensions and Taxable Benefits
• Supporting the Chief Financial Officer with legal and data compliance matters

Financial Accounting

• Leadership on monthly financial accounting and group consolidation for all entities
• Ownership of the organisation balance sheet and ensuring completion of monthly balance sheet reconciliations in liaison with the Production Accountant
• Responsibility for accounting for restricted funds
• Responsible for accurate payment and posting of weekly and monthly payrolls including recharges

Financial Controls

• Ownership of the financial and cash controls for the organization including the purchase order process, payroll and expense management
• Regular updating of financial controls documentation with stakeholders

Financial Reporting

• Support with Preparation of three-year plan, budgets and forecasts
• Lead on all aspect of Balance Sheet and Cash flow financial planning, reporting and analysis
• Accurate, timely and complete reporting against budgets and forecasts for performance, reserves, cash and debt

Cash Flow and Borrowings

• Detailed monthly and weekly cashflow forecasting
• Proactive management of borrowings, investments and cash deposits to maximise investment income and ensure that full compliance and controls are in place
• Provision of management information and compliance management for loan providers

Payroll

• Manage effective payroll, including: Preparing payroll calculations, submissions, pension administration, payroll year end schedules and PSA calculation and submission
• Monthly Payroll Management Reporting and Analysis
• Responsibility for ensuring that Pay is accurate, complete and compliant with no service interruptions
• In conjunction with HR, provision of cover for the Payroll Manager in emergencies or scheduled leave
• In conjunction with HR and the Payroll Manager, supervision of payroll updates including implantation of projects or benefits provision through the payroll system

Systems

• Ownership of the finance system and chart of accounts
• Act as superuser and provide training to new users
• Plan and manage the delivery of regular system updates
• Continuous improvement of systems and processes

General

• Support in leadership of The Old Vic as a key senior manager
• Support the wider organisation with financial training and process understanding
• Undertake or delegate other tasks and projects as directed by the Chief Financial Officer

This is not an exhaustive list of duties and the Theatre's management may, at any time, allocate other tasks which are of a similar nature or level.

Person Specification

• Qualified CCAB accountant (original certificate required)
• Strong technical accounting skills
• Proven experience of managing audits – either directly as an auditor or on the client side
• Proven experience of improving financial processes and systems
• Proven line management/coaching experience
• Exemplary organisation skills as well as written and verbal communication skills
• Advanced Excel skills
• Strong interest in data and analytics
• A positive ‘can do’ approach and strong relationship building skills across departments.
• Acute attention to detail
• A proven ability to work effectively and efficiently
• Ability to work to deadlines and prioritise tasks

How to Apply

We understand that everyone is different and we want you to apply in whichever way you feel best shows your skills and experience. There are a range of ways that you can apply with us:

1. Sending a short video file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you.
2. Sending a short audio file of yourself (no longer than two minutes in length), detailing your experience, why you are applying for the role and what about working at The Old Vic interests you.
3. Completing our application form.
4. Uploading your CV and covering letter, explaining why you are interested in the role and working at the Old Vic.

The Old Vic has made a commitment that all applicants with disabilities who meet the essential criteria for this job will be invited to interview.

All appointments are made subject to satisfactory references and proof of eligibility to work in the UK.

The Process

The recruitment process for this role will be two stages:

• 1st stage virtual conversation
• 2nd stage virtual/in person conversation
• You may be asked to complete a work based skills assessment or challenge

The closing date for this role is Sunday 11 October at 11:59pm. It is likely that short-listing will happen w/c 12 September with interviews at stages 1 and 2 to happen over the following two weeks

Equal Opportunities

We actively support and encourage people from a variety of backgrounds, experiences and skill sets to join us and help shape what we do. We are particularly keen to receive applications from people of the global majority, LGBTQ+, neurodiverse and disabled candidates.

We may take positive action, in cases where candidates are equally qualified, to increase the employment of under-represented groups at The Old Vic.

In the event that we ask you to attend the theatre for a conversation and you are struggling financially, we may be able to reimburse you for any reasonable travel costs.

We partner with a range of inclusive organisations, to find out more please read our FAQs.

FAQs

Read our recruitment and selection and equal opportunities FAQs here.