Job Description

This position serves in a support role to the Assistant Director of Business Affairs (EMSA) and ensures the accuracy, integrity, and efficiency of financial operations including accounts payable, accounts receivable, journal entries and other business transactions for the EMSA Division. Assists with month-end and fiscal year-end closeout and maintains Business Affairs dashboard, provides support during on-boarding, including collecting documentation, completing paperwork, scheduling appointments for processing, and ensuring strict compliance with university policies.

Provides essential support through processing bi-weekly payroll. Creates reports and projections for use in short- and long-range financial planning and forecasting. Reviews and interpret documents to ensure financial obligations are met.Implement financial and administrative procedures, and ensures policies and procedures are followed.

Business Affairs Duties:

• Accounts Payable - Ensures timely and accurate payment based on contractual terms and University policy
• Accounts Receivable - Ensures all revenue is processed according to university policy
• Processes journal entries and process refunds
• Assists with month-end and fiscal year end closeout activities

• Performs monthly updates to Business Affairs Dashboard

• Budget - Assists with business planning process.Creates reports and projections for use in short- and long-range financial planning and forecasting.

Human Resource Duties:

• Ensures receipt of all necessary documentation for new hires
• Coordinates scheduling for new hire processing
• Submits documentation to appropriate staff according to HR guidelines
• Performs record keeping for all new hire documentation to maintain compliance with UT policy
• Assists with bi-weekly payroll
• Prepares a variety of routine and standardized financial reporting, specifically pertaining to departments in the Enrollment Management and Student Affairs division, on a timely basis as requested and/or monthly, quarterly, semi-annually, or annually
• Reporting will include, but not limited to, an array of breakdowns and analysis of revenues, expenses, budgeted and actual amounts, and variances to include E&G funds, auxiliary funds, restricted funds and capital
• Prepare journal vouchers, transfer vouchers and budget revisions as needed

Competencies and Qualifications:

• High attention to detail, Proficient in Microsoft Office (Excel and Word), Proficient with computer skills and knowledge of accounting concepts
• Good interpersonal and communication skills
• Ability to work effectively with a wide range of internal and external customers to offer the best service possible
• Ability to be discreet when dealing with sensitive information
• Ability to provide data and information as needed to best assist departmental needs

Compensation and Benefits:

• UT Market Range: MR06
• Anticipated hiring salary: $45,000
• Find more information on the UT Market Range structure
• Find more information on UT Benefits

Review of applications will begin on 5/15/26 and will continue until the position is filled. Applications received bythis datewill receive priority consideration.

Minimum Qualifications: Requires a bachelor’s degree in accounting or 5+ years of work-related experience in a financial management setting preferred or 1+ years of accounting experience

Preferred Qualifications: A master’s degree in accounting or finance