Job Description

Position Information

Position Title Financial and Procurement Coordinator Banner Position Number 002555 E-Class CX - Class Exempt FT - .53 or > Department SOM-Center for Rural Health - MU9001 Job Description

Financial and Procurement Coordinator

Position Summary

The Financial and Procurement Coordinator is responsible for bookkeeping, purchasing, accounts payable processing, and management of related financial and procurement documentation. The position maintains accurate financial records, coordinates vendor transactions, processes invoices and purchase orders, supports budget monitoring activities, and ensures compliance with organizational policies, procedures, and applicable regulations.

Job Description

The Financial and Procurement Coordinator is responsible for managing day-to-day bookkeeping activities, coordinating purchasing processes, and maintaining accurate financial and procurement records. This position ensures invoices, purchase orders, payments, reimbursements, and supporting documentation are processed accurately and in compliance with organizational policies and procedures. The coordinator serves as a liaison between departments, vendors, and finance staff to support efficient operational and financial workflows.

Key Responsibilities

• Process purchase requisitions, purchase orders, and vendor payments.
• Maintain accurate bookkeeping records, including accounts payable and expense tracking.
• Review, verify, and process invoices, receipts, and supporting documentation.
• Reconcile financial records and assist with monthly and year-end reporting.
• Monitor budgets and expenditures and report variances as needed.
• Manage vendor files and maintain procurement documentation.
• Ensure compliance with organizational purchasing policies and financial procedures.
• Coordinate with internal departments to facilitate purchasing needs.
• Prepare reports, spreadsheets, and financial records for audits and management review.
• Maintain organized electronic and physical filing systems.

Knowledge, Skills, and Abilities

• Knowledge of basic accounting principles and bookkeeping practices.
• Knowledge of purchasing and procurement procedures.
• Ability to analyze financial records and identify discrepancies.
• Ability to maintain accurate records and documentation.
• Ability to work independently while collaborating effectively with internal and external stakeholders.
• Proficiency in data entry, report preparation, and records management.
• Strong customer service and vendor relationship management skills.

Salary Range $44,918 - $58,393 - Salary is commensurate with education, experience and internal equity Salary Type Salary Time Type Full-Time Work Location MUSOM - Marshall University School of Medicine

Qualifications

Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field

Experience

• Two (2) years of experience in bookkeeping, accounting support, purchasing, procurement, or administrative operations.
• Experience processing invoices, purchase orders, reimbursements, and financial documentation.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to maintain confidential financial information.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

Education

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Experience

• Three (3) or more years of experience in bookkeeping, purchasing, accounts payable, or procurement.
• Experience with accounting, financial management, or enterprise resource planning (ERP) software.
• Experience with Banner program.
• Experience in a healthcare, higher education, nonprofit, government, or grant-funded environment.
• Knowledge of budget tracking, financial reporting, and procurement regulations.
• Experience preparing documentation for audits and compliance reviews.

Posting Detail Information

Posting Number MU1300E Open Date 10/26/2026 Close Date Open Until Filled Yes Special Instructions Summary