Job Description

Posting number: 26-00275

Department: Transportation

Division: TR Director's Office

Job classification: Financial Analyst

Posting type: Open

Categories: Accounting and Finance, Transportation

Summary

The City of Bellevue Transportation Department is seeking a detail-oriented, self-motivated, and collaborative Financial Analyst to support the department’s financial services operations through grant billing, chart of account administration and governmental accounting activities. This position plays a critical role in ensuring the timely reimbursement of federal, state, and local grant funds while maintaining the integrity of the City’s financial accounting records. This position works under the moderate to general supervision of the Transportation Fiscal Manager.

Examples of duties

Grant Billing (75%)

• Prepare federal, state and local grant reimbursement requests.
• Review grant agreements and billing requirements to determine allowable costs and reimbursement procedures.
• Monitor grant expenditures against budgets.
• Reconcile grant expenditures to the general ledger and project accounting records.
• Coordinate with project managers to ensure timely submission of reimbursement documentation.
• Support the financial reporting for grants, grant audits, monitoring reviews, and grant closeout activities.
• Maintain grant billing schedules, billing status and supporting documentation.

Chart of Accounts Administration and Financial Analysis (25%)

• Maintain the department’s chart of accounts.
• Review and process requests for new accounting strings and modifications.
• Ensure chart of accounts changes comply with city accounting policies and governmental accounting standards.
• Coordinate with Finance and Budget staff regarding chart of accounts structure and financial reporting requirements.
• Assist with year-end closing and grant-related financial reporting.
• Prepare journal entries and account reconciliations.
• Analyze financial transactions for accuracy and compliance.
• Provide support to department budget analysts and contract administrator with data compilation and financial strategies.
• Assist in developing accounting procedures and internal controls.
• Identify opportunities to improve grant billing, accounting processes, and financial reporting.

Supervision Received and Exercised:

• This position will report to and receive moderate supervision from the Transportation Fiscal Manager.
• This position does not have supervisory responsibilities.

Qualifications

Knowledge of:

• Governmental accounting principles and practices.
• General ledger accounting and financial reporting.
• Chart of accounts design and financial system administration.
• Internal controls and sound accounting practices.
• Preferred knowledge of federal and state grant administration requirements, including Uniform Guidance (2 CFR Part 200).
• Preferred familiarity with grant funded programs in government, nonprofit or public agencies.

Ability to:

• Quickly master grant billing systems.
• Read and interpret grant agreements, budgets, scopes of work, and federal/state guidelines.
• Track expenditures, reconcile accounts, and identify discrepancies.
• Prepare and consistently maintain accurate records.
• Prioritize work and meet deadlines in a multi-task environment with frequent interruptions.
• Maintain flexibility, able to shift priorities as needed – open to new ideas and changes in the work group and the work itself.
• Work as part of a team.
• Experience with windows-based software. Working knowledge of Excel and Word.
• Excellent oral and written communication skills that express thoughts clearly and facilitates exchange of information.
• Detail oriented.

Education & Experience Requirements

• Graduation from a 4-year college or university with a degree in accounting or finance.
• 5 years of experience in accounting, finance and/or grant billing.
• Knowledge of grant accounting and governmental chart of accounts structures.
• Or any equivalent combination of education and experience.

Core Competencies

• Customer Focus: We are focused on the needs of the customer, and on developing strong relationships with our customers.
• Instills Trust: Through authenticity, integrity, and honesty, we gain the trust and respect of all of those with whom we work.
• Communicates Effectively: We understand the need to develop multimode forms of communication to address the needs of customers.
• Collaborative: We are focused on collaborating with departmental staff and staff from other departments.
• Cultivates Innovation: We are focused on generating new and creative ways for our organization to be successful.

Supplemental information

Physical Demands:The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential functions.

• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 10 pounds.
• The noise level in the work environment is usually moderately quiet.

FLEXIBLE/HYBRID WORKING:

A hybrid work schedule is available for this position after an orientation period with at least 2 days onsite. Remote work for this position is subject to the department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

Limited Term Employee (LTE):

A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than three consecutive years (36months).