Minimum Education
Bachelor's Degree Finance, Accounting, Business Administration, Hospital Administration, Public Administration or other business and healthcare related field (Required)

Minimum Work Experience
1 year progressive related experience (Required)

Required Skills/Knowledge
Ability to identify problems and find creative, effective solutions.
Demonstrated aptitude for quantitative analysis.
Excellent verbal and written communication skills.
Ability to handle multiple tasks, meet deadlines and work with confidential materials.
Proficiency in personal computer and related software.
Solid management and organizational skills.
Excellent judgement.
Ability to work with limited supervision.
Experienced with department budget and personnel communication.

Functional Accountabilities
Responsible Conduct of Research

• Consistently demonstrates adherence to the standards for the responsible conduct of research.

• Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.

• Uses research funds and resources appropriately.

• Maintains confidentiality of data as required.

• Meets all annual job-related training and compliance requirements.

Financial Analysis

• Interprets financial data to determine past performance and to project a financial probability.

• Perform analysis on budget performance, investigate variances, provide justification and communicate the PI’s and leaders.

• Ensures that expenditures for budgeted grants and contracts are monitored and that reports are prepared to maintain balanced accounts.

• Develop financial reports for forecasting, trending, and results analysis.

• Monitor, identify and communicate over expenditures to faculty and administrative staff as appropriate. Resolve funding shortfalls.

• Assists in preparation of materials related to audit inquiries for internal, sponsor, federal or state audits.

• Monitors monthly expenditures to ensure the award is being performed in a timely manner and analyze budget patterns and project expenditures so it will not have a deficit.

• Assists in fiscal year end closeout process for grant funding.

• Assists in researching expense and revenue variances. Seek to resolve any expense posting errors and communicate proper expense allocation as needed.

• Manages all funding, including federal, nonfederal and operational, in each investigator’s portfolio to assist in the strategic decision-making process.

Financial Services

• Review and approve charges, determines the allowability and allocability of charges, verifies availability of funds and obtains proper authorizations in an accurate and timely manner (i.e., subrecipient, animal, lab charges, pharmacy cost, equipment).

• Reviews payroll distributions and ensures they are correct; for staff allocated to cost centers on a bi-weekly basis, processes PDR’s in a timely fashion.

• Prepares budget modifications as necessary.

• Maintains all backup for grant related revenue and expenditures and ensures that backup is consistent with the GL and documentation.

• Completes adjustments needed for non-payroll cost transfers

Grants Management

• Works with principal investigator to complete interim progress and/or administrative report requirements for the sponsor/funding agency and includes requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.

• Facilitate request of ancillary agreements to support grant or contract (I.e. consultants, translation services, service agreements, regulatory reviews)

• Provide monthly, periodic or ad hoc financial reporting as requested.

• Ensure proper management of all sponsored awards, by ensuring that all transactions agree with GAAP, NIH grants policy statement, FDP, OMB, CAS and Hospital.

• Assists investigators by answering questions regarding award(s) and the grants management process; discusses strategies with investigators for continuous funding for their research and managing current awards.

Sponsored Programs Management

• Assists investigators by answering questions regarding award(s) and the grants management process; discusses strategies with investigators for continuous funding for their research and managing current awards.

• Reviews payroll distributions to ensure center personnel is paid according to their effort; completes payroll distribution reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance.

• Reviews and approves all financial requests for compliance with administrative and financial requirements per the OMB circulars, including but not limited to purchase requests and personnel changes; escalates to higher authorities when necessary.

• Prepares documents for cost transfers and personnel redistributions.

• Manages all funding, including federal, nonfederal and operational, in each investigator’s portfolio to assist in the strategic decision-making process.

• Assists in fiscal year-end closeout process for grant funding.
• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior

• Partner with all team members to achieve goals

• Receptive to others’ ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment

• Demonstrate flexibility and willingness to change

• Identify opportunities to improve clinical and administrative processes

• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently

• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance