Job Description

Job Information

Job Title: Financial Administrator

Ministry: Elections Alberta

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary Wage ending on or before March 31, 2027

Scope: Open Competition

Closing Date: May 4, 2026 at 11:59 pm

Classification: Finance 1E

Salary: $32.64 to $42.48 per hour plus 11.2% in lieu of holidays and vacation

About Us

Elections Alberta is an independent, non-partisan office of the Legislature. Elections Alberta is responsible for administering provincial elections, by-elections and referenda. Our mission is to serve Albertans as an independent election management body committed to the administration of modern, transparent, and accessible democratic processes that ensure the integrity and enhance the value of Alberta’s electoral system.

Role Responsibilities

Reporting to the Senior Budget Officer, the Financial Administrator is responsible for preparing and processing invoices, conducting reconciliations, and resolving discrepancies in financial accounting transactions. This role supports the financial operations of the office by ensuring the accuracy of accounts payable, managing general ledger journal entries, handling Concur expense reporting, and overseeing procurement card management. The role also entails providing financial, payroll, and business reports to ensure accurate financial information is readily available while effectively managing records.

The Financial Administrator supports the timely processing of payments to election and enumeration staff, as well as vendors, and may assist with payroll processing when necessary. The Financial Administrator provides guidance and training to election workers and field staff on payroll, expense management, and related policies. This role supports contract and procurement processes by tracking and reconciling contract payments as needed.

Qualifications

A cover letter is required. Applications without a cover letter will not be considered. In your cover letter, please briefly summarize your relevant experience and expertise, pertinent strengths and skills, and your reasons for interest in the position.

Education and Experience

• University degree in Business or Commerce majoring in accounting or a related field plus a minimum of 2 years related experience, or equivalent combination of education and experience.
• Experience in interpreting and applying legislation, policies and generally accepted accounting principles.
• Experience in processing journals, invoice payments, and managing accounts payable.
• Experience in payroll processing is considered an asset.
• Canadian CPA or desire to obtain a Canadian CPA is considered an asset.

Skills and Abilities

• Advanced skills in 1GX, Payworks, Power BI, Excel, Word and computerized accounting and database programs.
• Demonstrate strong attention to detail, analytical and problem-solving skills.
• Flexibility, adaptability, and willingness to discover, develop and adopt new and innovative methods and technologies.
• Demonstrates organizational skills and the ability to plan and prioritize daily activities to meet business objectives.
• Ability to work independently, apply professional judgement and make decisions as appropriate, while recognizing when issues need to be taken to the Senior Budget Officer for resolution.
• Strong interpersonal communication skills with the ability to interact with a diverse group of stakeholders in a non-partisan manner.

Applicants must be willing and able to:

• Fulfil the requirement and act as a non-partisan representative of Elections Alberta.

Notes

This position is exempt from the Alberta Union of Provincial Employees (AUPE).

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) (alberta.ca) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information. It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

We thank all applicants for their interest. Applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interviews will be contacted. Applicants may be required to undergo a skills assessment test. Final Candidates will be required to undergo a Police Information Check. This competition may be used to fill future vacancies.