Job Description

Our client continuously excels in arranging all aspects of destination management services in South Africa, Namibia, Botswana, Zambia, Zimbabwe, Malawi, Kenya, Uganda, Tanzania, Zanzibar, Rwanda, Mozambique, Madagascar and Mauritius. Their source markets have grown continuously and now include Europe, Asia, South and North America.

They have the resources and hands-on experience to guide you through the wide array of destination possibilities. They arrange custom-designed specialised tours for more than 2 000 groups annually as well as offer accommodation, city-breaks, safaris, tours, trains, regional and domestic flights, fly-drive packages, cruise-ship handling, excursions and transfers for the individual traveller.

Location Cape Town

Job Type Full Time

Workplace: Hybrid

Requirements

• Matric
• Relevant tertiary qualifications (advantageous)
• Experience with FX and understanding of impact thereof
• Skilled in consolidation, Journals, reconciliation and audit support
• Advanced excel skills
• Experience in tourism industry is advantageous
• Experience between 3 - 5 years with, and knowledge of, IFRS, NAMRA, SARS VAT, Insurance Act, Companies Act and Tax.
• Experience using Tourplan

Responsibilities



Reporting

• Bi-Weekly age analysis to be forwarded to HOF and department managers with reasons for amounts being overdue
• Report And Escalate critical issues and variances to HOF
• Drive month end Process Pre-check internal review (OPEX, accruals, Fixed Asset register, FX movements etc)
• Monthly Internal review files compiled with commentary for submission to HOF
• Oversee Weekly And Monthly Checks and escalations with Creditors and Debtors team
• Drive Efficiencies and accountability
• Assisting with statutory audit and Head Office queries and resolving them
• Assist With general ledger process as well as post journals
• Compile VAT reports get files and support ready for submission
• Assist With monthly, quarterly and annual report files for, internal purposes, Head Office and Audits
• Compile Support Files and answer queries related to internal and external audits

Financial Operations: Debtors

• Ensure Correct, timely and complete checking of bi-weekly invoicing reports as well as updated commentary and action plans are in place before submitting to HOF
• Ensure Statements are sent out on a bi weekly basis, and followed up to ensure prompt payment
• Escalated Drive escalation process for any queries on invoices to ensure they are closed out timeously
• Ensure Margins Flagged and attended to on a weekly basis and escalate any issues to the relevant manager
• Check Correct VAT treatment of invoices sent to clients

Financial Operations: Treasury

• Prepare Reconciliations for all bank accounts on a weekly basis and send to HOF for review
• Reconcile Banks on on a monthly basis for month end with FX rates
• Revalue Creditors and debtors monthly and move to correct account with month end FX rate
• Load OPE related payments that have been processed in TourPlan
• Check Payments Loaded As Well as support is in accordance with company and statutory compliance (revenue service for tax compliance)
• Calculate and post journal for movement from realised and unrealised operational FX to non-operational FX monthly

Financial Operations: Creditors

• Capture ad hoc and invoices supplier accounts on Tourplan
• Reconcile Creditor statements on Tourplan to supplier statements
• Prepare Payments To Suppliers within agreed/contracted payment terms
• Capture payments Tourplan once released on banking system
• Pre-check Reporting and commentary on outstanding items on creditor age analysis before submission to HOF
• Pre-check Reporting and commentary on any vouchers that have been over-captured on Tourplan before submission to HOF
• Obtain Tax Invoices from Pro-forma invoices from suppliers for VAT compliance for the month
• Organise And File all financial documents produced and received in a timely and organised filing system

Human Resources: Teamwork

• Support one another as team; by assisting in each others duties as needed and directed
• Bible Embrace Diversity and to have the ability to work in that environment
• Partake In Annual performance appraisals
• Be free to request training whenever the need arises

Additional Responsibilities

• Proactively seek improvements and efficiencies in accounting processes and reporting
• Responsible for loading payments for business units educational and ensuring all approvals and support are present before loading
• Responsible for all secretarial and administration management of Business unit– credit card applications, CIPC or equivalent changes
• Responsible for following the Opening and Closing of Vouchers process as well as ensuring all approvals and parameters are met beforehand
• Stay Updated About Processes and products and establish efficiencies in current workflow
• Improve Knowledge About Processes especially within the Finance Department but also in all other departments of the company
• Highlight vouchers that can be closed to HOF monthly
• Assistant Projects in the Finance team in line with roadmap and close out with HOF

Benefits

• Medical Aid
• Life Insurance
• Death & Disability insurance
• Funeral Cover
• Hybrid office environment with flexible work hours
• Study Leave available for relevant business-related studies
• Financial assistance for your studies (after min. one year of working with us)
• Long-service award bonus