Job Description

• Review and analysis of costs coded to contract within the accounting system to ensure charges are correct and adjust as applicable
• Undertake manhour reconciliations between systems to ensure all hours have been captured for invoicing and costing purposes
• Ensure invoices are prepared in a timely and accurate manner in line with contract terms and conditions and agreed invoice timetable
• Preparation of annual budget, quarterly and monthly forecast for contract in conjunction with Contract Manager in line with Wood reporting calendar
• Preparation of monthly accounts for contract covering reimbursable labour, recovered in rate costs, lump sums, procurement, plant & equipment, plus other reimbursable and non-reimbursable items.

• Directly responsible for contract month end close activities in the ERP system to ensure results are accurately reported and analysed.
  • Main activities include calculation of accruals, unbilled and unearned entries as required in compliance with Wood corporate deadlines, technical accounting standards, and in accordance with company procedures for reconciliations and balance sheet controls.
• Completion of monthly financial report comprising detailed:
  • Profit and loss comparison of actuals against budget/forecast capturing clear and concise operational commentary for variances
  • Balance sheet analysis focusing on unbilled, unearned, accounts receivable, and cost accruals or deferrals, explaining the nature and age of balance and movement from prior month, plus resolution plan for clearance of aged items
  • Rolling forecast for year, and reasons for change from prior forecast
  • Days Sales Outstanding
  • Upsides / downsides to results and likelihood of items being realised
  • Any other detailed analysis that may be relevant to the contract
  • Reporting of monthly results to contract manager to ensure visibility of actual performance and any actions required in specific areas.
• Active management of cash to ensure payment is received from client in line with payment terms, optimisation of Days Sales Outstanding and minimisation of unbilled items
• Ensure all finance reconciliations are prepared, analysed and reviewed on a monthly basis to establish over/under-recoveries and enable any corrective actions to be taken in a timely manner
• Knowledge of contract commercials to understand rate build-ups and recovery of costs to ensure maximisation cash position
• Responsible for identifying and highlighting opportunities for continuous improvement within the contract and sharing of best practice within the function
• Responsible for maintaining contract delegation of authority matrix in line with any personnel changes on the contract
• Ensure compliance with accounting, credit risk and code of conduct policies
• Ensure all contracts process and procedures used on contracts are fully documented
• Liaising with external, internal and client auditors
• Effective supervision and management of the accounting team, with a focus on people development
• Execution of various ad hoc tasks as and when requested

Qualifications:

• Recognised accounting qualification with completed articles
• Bcom (minimum)
• Chartered Accountant
• Minimum 5 year working experience

Knowledge, skills and experience:

• Mining/Oil & Gas Engineering experience preferred
• Extensive accounting experience
• Proficient user of Excel
• People supervision skills
• Good commercial knowledge
• Competent at using ERP/ forecasting systems
• Dynamics MS/JD Edwards experience preffered
• Oracle Finance knowledge an added advantage

Personal attributes:

• Ability to respond in a professional and efficient manner to all client (internal and external) requests
• Ability to plan work priorities and work to schedule
• Ability to maintain confidentiality of information
• Ability to work under pressure during peak work times during the monthand networking ability