Job Description

All NRC employees are expected to work in accordance with the organisation’s values. To be dedicated, innovative, inclusive and accountable are attitudes and beliefs that shall guide our actions and relationships. NRC has a commitment to safety and wellbeing and together we build a positive working culture to feel valued, empowered, supported, safe and have a sense of belonging. NRC does not tolerate employees exploiting or abusing people and has zero tolerance to inaction.

NRC has been working to support conflict- and displacement-affected people in Ukraine since 2014, scaling up the response following the escalation of the conflict in February 2022.

In 2024 NRC supported close to 300,000 people across Ukraine through the provision of legal aid, protection, education, shelter, water and sanitation, livelihoods and multi-purpose cash assistance interventions. NRC works in areas with high severity of needs in the east, south and north of the country. NRC works increasingly with local actors, ranging from local NGOs, but also with local authorities, the private sector, academia, among others, to ensure the sustainability of the response.

General responsibilities:

1. Verify that vouchers, reports, and supporting documents meet NRC standards before payment. Be responsible for payments to Implementing Partners.
2. Verify Implementing Partners’ financial reports and ensure that all supporting documents meet NRC standards, are clear and eligible.
3. Ensure that all costs are timely booked into Agresso on a daily, weekly, and monthly basis. Be responsible to write transaction numbers on the vouchers and label financial documents.
4. Prepare bank account reconciliations.
5. Assist the Finance Coordinator (Partnership) in internal and external audits and preparing donor reports.
6. Compliance and adherence to NRC policies, guidance and procedures, and a specific responsibility for the functions policies and procedures

Specific responsibilities:

• Participate in designing the department strategy, advise on strategic implementation of the activities, and follow up the implementation.
• Verify vouchers, reports, and supporting documentation for compliance with NRC PIA standards in coordination with Implementing Partners, and manage budgets covering the multi-area approach.
• Customize and tailor Partnership agreements at the negotiation stage and follow up during the implementation stage.
• Conduct meetings with Partners at the negotiation stage and prepare presentations. Be on standby to support new partners with trainings and identify problems during the implementation period in a timely manner.
• Collaborate with financial institutions to ensure that queries related to payments are timely resolved (return payments, under/over payments, contractors’ incorrect account details etc).
• Ensure implementation of the routine for securing supporting documentation in a digital format.
• Optimise the finance report verification algorithm.
• Participate in workshops, capacity-building sessions, and other partner-related events to provide financial guidance, clarify NRC and donor financial requirements, answer finance-related queries, and support partners in the effective implementation of financial management and compliance procedures.
• Act in place of the Finance Coordinator (Partnership) during periods of absence, ensuring continuity in overseeing partner finance functions and implementing partnership finance activities.
• Monitor Partners’ Filing Trees to ensure that financial and supporting documentation is properly filed, archived, maintained, and readily accessible in accordance with NRC requirements and audit standards.
• In coordination with the Finance Coordinator (Partnership), participate in the review, monitoring, and capacity building of Implementing Partners.
• Under the guidance of the Finance Coordinator (Partnership), keep track of lessons learned and share them with Partners during the project implementation period.
• Involvement in cash projects (payments to beneficiaries).
• Any other tasks as delegated by the line manager.

Generic professional competencies for this position:

• Minimum 3 years of experience working in a Finance Department in a humanitarian/recovery context.
• Good knowledge of the Ukrainian Labour, Tax and Civil Laws.
• Professional knowledge of auditing/accounting.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Good knowledge of English, both written and verbal.

Context/specific skills, knowledge, and experience:

• Knowledge of the context in the areas NRC operates.
• Fluency in Ukrainian, both written and verbal.
• Knowledge of the legal tax base for the representation office.
• Experience from working with local financial institutions and tax authorities.
• Experience with start-up of humanitarian/recovery or related programmes is an asset.
• Good computer skills in MS Office.