Job Description

Responsibilities

•Perform all administrative functions for the Chief Financial Officer (CFO) and Finance Directors

•Prepare and run Accounts Receivable reports, queries and other system reports for use by Accounts Receivable Accountants and Analysts in the completion of their daily activities

•Assist CFO with organization charts and other sensitive materials

•Assist with spreadsheet creation and data analysis, as needed, to support Accountants with analysis and completion of daily activities, cash receipts and collections activities

•Enter requisitions for procurement process for Finance Department

•Create and mail letter confirmations to Employers; track payments from Employers; distribute Withdrawal Liability reports to Employers

•Manage CFO and Directors meeting calendars including setting up interdepartmental meetings to meet Trustee reporting deadlines. Project meeting dates to meet all department deliverables

•Schedule group meetings, reserve appropriate meeting rooms, arrange audiovisual equipment and catering as needed, and coordinate multiple calendars

•Prepare check records and backup for cash application

•Manage the paper and digital record retention process in compliance with departmental and Fund policies and procedures, including scanning Accounts Receivable records

•Scan Accounts Payable records into Oracle

•Sort and distribute mail for the department, manage the petty cash box, and manage department supplies

•Maintain and monitor reporting calendar for reporting deadlines

•Keep weekly timesheets for the Finance Department staff; maintain a shared vacation and in-office calendar for the Finance Department

•Create Finance Department requisitions for creation of purchase orders to submit invoices for payment in Oracle/NetSuite system

•Provide audit support by preparing daily cash receipt records for annual sample testing by external auditors

•Perform additional duties and projects as assigned by management

Qualifications

•Bachelor’s degree required

•Minimum two (2) year s’ experience in a finance department, providing support to management

•Advanced skill level in Excel, PowerPoint, Word, and Adobe Acrobat required

•Accounting background experience preferred

•Excellent organizational as well as verbal and written communication skills; must be able to establish priorities; meet deadlines and multi-task

•Must be able to work independently with minimal supervision and be able to work cooperatively in a group setting

•Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands

•Must have high ethical standards and high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated integrity, honesty, poise, tact, and diplomacy

•Must be able to interact and communicate with individuals at all levels of the organization in a professional manner