Job Description

To process accounts payable related transactions in both Canadian and US dollars for the Royal Ottawa Health Care Group, University of Ottawa Institute of Mental Health Research, Atlas Institute for Veterans and Families, and the Royal Ottawa Foundation for Mental Health in a timely and accurate manner.

Key Responsibilities

• Process accounts payable transactions for suppliers and employees in Canadian and U.S. dollars, including invoices, purchase orders, expense claims, leases, petty cash, credit card payments, and specialized vendor invoices.
• Ensure accurate vendor and payment administration by maintaining vendor records, monitoring payment terms, processing statutory deductions, and reconciling supplier statements.
• Review, verify, and enter invoices into the computerized accounting system, ensuring appropriate approvals, coding, taxation, account allocation, and compliance with organizational policies and CRA requirements.
• Prepare and process payments through cheques and electronic funds transfers (EFTs), including payment verification, documentation, approvals, and distribution.
• Administer employee reimbursement and tax-related processes, including tracking mileage reimbursements and preparing T2200 documentation.
• Perform month-end accounting activities, including accruals, journal entries, pharmacy usage reporting, general ledger uploads, and related reconciliations.
• Maintain accounts payable records and filing systems, including authorized signatures, archived financial documents, cheque records, and retrieval of documentation for audits and operational requests.
• Manage departmental mail and document distribution, including incoming mail, courier deliveries, faxes, and routing correspondence to appropriate departments and staff.
• Provide financial and administrative support by assisting with audits, grant reporting, payroll data entry, fixed asset records, inventory counts, cashier functions, and responding to internal and external inquiries.
• Work in a manner that is in compliance with staff and patient/clients safety practices, policies and procedures of the ROHCG.
• Ensures a work environment that is conducive to The Royal’s Anti-Racism, Harassment & Discrimination Free Workplace Policy.
• Other duties as assigned

Qualifications

• OSSD(or equivalent) completed plus 2 year of community college diploma with an accounting major or equivalent education and experience.
• 2 years accounting experience in a computerized general accounting environment
• Good office administration and organizational skills
• Excellent communication, customer service skills, and interpersonal skills
• Proficient in Microsoft Office programs and other industry software packages
• Typing speed 35 net words per minute minimum
• Flexible with the ability to work under pressure and meet deadlines
• Ability to be discreet and maintain confidentiality
• Ability to work independently without close supervision

Language Requirements

• English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset