Job Description

Job Title: Special Revenue Administrator
Department: Finance
Hiring Range: $59,900-$69,900
Pay Grade: 5
FLSA Status: Exempt
Under the supervision of the Senior Manager, Capital Budget & Special Revenue, the incumbent will be responsible for the research, administration, and reporting on Pittsburgh Water’s special revenue program, including loan and grant application submittals to federal, state, local, or other sources, reimbursement requests, and post award compliance.
RESPONSIBILITIES
• Research and assess capital and operating funding opportunities for the organization, including reviewing goals and identifying potential resources, timelines, and opportunities.
• Plan, organize, and coordinate all aspects of special revenue related initiatives including research, application submittal, and post funding compliance.
• Work with the appropriate subject matter experts to plan, budget, design, write, and submit funding proposals.
• Work collaboratively with subject matters experts to understand departmental funding needs.
• Orient project managers of funding award requirements to ensure thorough communication of required objectives, activities, and deliverables.
• Assist with the administration of cost-share agreements with federal, state, local entities or other entities.
• Monitor the performance of projects funded with special revenues to ensure timely submission of reimbursement requests.
• Maintain a database to track all current and future funding awards and notify appropriate staff of awards, requirements, and applicable details, including closeout processes/reporting.
• Provide centralized financial administration and coordination of all special revenue funds.
• Maintain special revenue policies and procedures, providing recommended updates as necessary.
• Assist in monitoring and ensuring grant compliance with all requirements, support project managers with change order submissions, and provide post-award administrative support, including budget revision requests, extensions, and closeouts.
• Perform reconciliations and recommendations of special revenue activities, as needed.
• Maintain and organize special revenue files and agreements.
• Provide performance reports to Executive Leadership on current and future funding initiatives.
• Support audits and respond to grantor inquiries regarding program and/or financial activity.
• Perform work in accordance with the appropriate regulations, guidelines, and practices.
• Perform other related tasks as assigned or required.
KNOWLEDGE, SKILLS & ABILITIES
• Knowledge of federal, state, and local external funding programs.
• Knowledge of federal funding requirements and acts, specifically related to American Iron and Steel, Davis-Bacon, and Build America, Buy America.
• Considerable knowledge of fiscal practices, principles, and procedures including budgetary processes.
• Strong ability to establish and maintain complex records with automated systems.
• Strong ability to organize and prioritize work; follow established codes, policies, and guidelines.
• Work independently in absence of supervision; understand and carry out oral and written instructions with the ability to multi-task and prioritize.
• Strong ability to communicate effectively both orally and in writing,
• Demonstrated ability to be a team player, supportive of others, establish relationships with a variety of stakeholders, and a proactive problem-solver.
• Proficient in Microsoft Office software including Word, Excel, and PowerPoint; experienced user of complex financial and accounting software.
• Maintain confidentiality.
EDUCATION / EXPERIENCE REQUIREMENTS
The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.
• Bachelor's Degree in Finance, Accounting, Business Administration, or a related field.
• Three to five years of experience in the areas of Grants Management, Finance, and/or Accounting
• Experience with SAP S/4HANA, Trimble Unity Construct (TUC), AmpliFund, or similar software systems is preferred.
GENERAL REQUIREMENTS
Applicant must present a current, valid Class C (Class 1) PA Motor Vehicle Operator’s License at the time of application or prior to appointment. A valid driver’s license must be maintained throughout employment.
Applicant must have permanent residency within one of the following Pennsylvania counties at the time of appointment and remain a resident within one of the noted counties throughout employment with the Pittsburgh Water: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington, or Westmoreland.
SUPERVISION EXERCISED / RECEIVED
No direct reports/ Will receive supervision directly from the Senior Manager, Capital Budget & Special Revenue.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and see, talk and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl on even and uneven surfaces. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
CONDITIONS
While performing the duties of this job, the employee is regularly exposed to a moderate or quiet noise level in the office work environment. Subject to remain on duty beyond normal hours and/or recalled during emergency situations or other extensive periods.
MEDICAL EXAMINATION
Employment may be contingent upon the results of a post-offer (initial employment or promotion) physical examination performed by the Authority's examining physician.
DRUG TESTING
Employment may be contingent upon the results of a post-offer (initial employment or promotion) drug screening. Continued employment may be subject to randomized drug and alcohol testing conducted without advance notice and for reasonable suspicion.
PRE-EMPLOYMENT BACKGROUND INVESTIGATION
Ability to successfully pass a thorough investigation consisting of a criminal history check, verification of prior employment and performance, reference, and credentials checks, and in some cases credit history.
Applicants are subject to a System for Award Management (SAM) or any successor system search as maintained by the General Services Administration (GSA) to ensure compliance with federal procurement and non-procurement programs.
Applications: You may be considered for other available positions based on qualifications provided on your employment application. If you have questions regarding your application, please contact the Human Resources Department at:

Pittsburgh Human Resources Department
1200 Penn Avenue
Pittsburgh, PA 15222
412-255-8800
hr@pgh2o.com

An Equal Opportunity Employer: Pittsburgh Water is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on any legally protected statuses, including, but not limited to race, color, ancestry, religion, national origin, sexual orientation, age, marital or family status, disability, gender, gender identity or expression, pregnancy status, or veteran status. Pittsburgh Water is committed to providing candidates with reasonable accommodations for those with disabilities during our recruiting process; if you need assistance, please contact us at hr@pgh2o.com or 412-255-8800.