Jefferson County Public Schools

Finance Secretary

Jefferson County Public Schools  •  Onsite  •  3 hours ago
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Job Description

TITLE: Finance Department Financial Secretary

QUALIFICATIONS:

  1. High school diploma or G.E.D. certificate
  2. Ability to read and follow written directions
  3. Three years of increasingly responsible office or secretarial experience involving public contact and record-keeping experience
  4. Ability to type at a skill level of 50 words per minute
  5. Specialized skills in bookkeeping, basic mathematics, filing, telephone, and computer operation
  6. Demonstrated competency for assigned responsibilities and the ability to work under pressure
  7. Ability to communicate effectively both orally and in writing
  8. Demonstrated ability or potential to relate to and work effectively with staff, and community

REPORTS TO: Director of Finance

JOB GOAL: To provide an efficient and accurate accounting system for all receipts and expenditures

PERFORMANCE RESPONSIBILITIES:

  1. Be familiar with and follow written statutes, policies, procedures and directions related to job responsibilities
  2. Prepare monthly bank reconciliation's
  3. Perform responsibilities such as typing, filing, copying and other duties as assigned
  4. Key entry of payroll data into the computer
  5. Key entry of purchase orders into the computer
  6. Key entry of vendor invoices into the computer
  7. Reconcile payroll deductions to vendor billing and prepare monthly reports
  8. Prepare monthly telephone bill to schools
  9. Prepare grant expenditure reports
  10. Print out monthly computer expenditure reports and distribute
  11. Match up authorizations for employment physical and first aid training with invoices
  12. Prepare daily bank deposits and take to bank
  13. Print payroll and accounts payable checks
  14. Maintain accounts receivable sub ledger
  15. Prepare monthly county retirement report and reconcile to payroll deductions
  16. Separate and stuff checks
  17. Look up pay history for retirements
  18. Perform other duties consistent with the position assigned as may be requested by the supervisor

TERMS OF EMPLOYMENT:

  • Hourly (Grade 8)
  • 7.5 per day
  • 37.5 per wk.
  • 246 days
  • 12 months
  • Board approved 2-13-97, Revised 9-11-08
Jefferson County Public Schools

About Jefferson County Public Schools

— 30th largest school district in the U.S.

— 96,000+ students

— 17,400+ full- and part-time employees, including 6,800+ certified teachers

Vision

All JCPS students graduate prepared, empowered, and inspired to reach their full potential and contribute as thoughtful, responsible citizens of our diverse shared world.

Mission

To challenge and engage each learner to grow through effective teaching and meaningful experiences with caring, supportive environments

Core Values

• Caring—All JCPS children are nurtured as if they are our own.

• Equity—All students receive an education that gives them what they need to thrive through differentiated supports focused on removing social factors as a predictor of success.

• Excellence—Empowering people to lead, create, and innovate is essential to creating a culture of excellence.

• Respect—All students, staff, and families are treated with dignity and respect as members of a safe and welcoming learning community.

• Individuality—Children learn differently and require personalized approaches to learning.

• Diversity—Our diversity is a strength—differences of each are assets of the whole.

• Opportunity—Effective teaching is the most powerful tool for engaging and motivating students to reach their full potential.

• Creativity—The abilities to create, innovate, and solve challenging problems are critical skills for educators and children to develop and employ in teaching and learning.

• Collaboration—Relationships, cooperation, and partnerships among students, staff, families, and community are fundamental to the success of our students.

• Stewardship—Adults model integrity, respect, and responsibility through mindful stewardship of talents, resources, and time.

Industry
Government & Public Safety
Company Size
10,000+ employees
Headquarters
Louisville, KY
Year Founded
1829
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