Job Description

Job Title: Procurement Associate
Department: Finance
Hiring Range: $55,300–$60,800
Pay Grade: 4
FLSA Status: Exempt
Hybrid: Yes
Under direct supervision of the Senior Manager, Procurement, this role will support the procurement needs associated with various departments. This includes but is not limited to assisting in the preparation of specifications and solicitation documents of beginner to intermediate difficulty, execution of contracts for materials and services, data analysis, administrative tasks, and communicating information to internal and external stakeholders.
RESPONSIBILITIES
• Assist with implementation of sourcing plans to procure supplies, equipment, engineering and consulting services, construction, professional services, and other services required by various departments in accordance with all applicable federal, state and local laws, policies and procedures.
• Ensure timely and accurate processing of procurement requests, develop and/or review specifications, prepare and execute informal and formal bid solicitations.
• Work closely with the projects team to understand details of procurement requirements and develop specifications and scopes of work to ensure they are open, fair and unbiased.
• Coordinate and facilitate pre-solicitation conferences, pre-bid meetings and site walks, bid openings, supplier events, evaluation meetings and other related meetings.
• Analyze and evaluate responses to solicitations for conformance to procurement requirements; analyze cost and price data, developing reports as necessary.
• Coordinate and supervise activities of evaluation committees.
• Recommend the lowest, responsive, responsible bidder on IFB’s, most advantageous offer on RFP’s and most qualified for professional services.
• Prepare materials clearly and effectively, as well as communicate standard operating procedures and other information to internal and external audiences, customer groups, and management.
• Administer contracts, purchase orders, change orders and other documents within delegated authority.
• Maintain the integrity of the public procurement process.
• Research market sources and suppliers to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
• Analyze various data sets to develop reports.
• Perform other tasks as assigned or required.
KNOWLEDGE, SKILLS & ABILITIES
• Must have a positive mindset, be solution-oriented and self-motivated.
• Ability to research various topics and learn to continuously develop professional knowledge and skills to complete tasks.
• Ability to develop project management skills.
• Gain knowledge of standard public procurement laws and guidelines.
• Must have strong analytical skills.
• Ability to organize thoughts and present them in a clear and logical manner, both orally and in writing.
• Ability to organize data, establish and maintain records, and prepare accurate reports and correspondence utilizing Microsoft Office products.
• Ability to establish and maintain cooperative and constructive working relationships with supervisors, associates, and the public.
EDUCATION / EXPERIENCE REQUIREMENTS
The following requirements list the minimum education/training/experience required to qualify for this job. An equivalent combination of education and/or experience may be accepted.
• Bachelor’s Degree in Supply Chain Management, Business, or a related field.
• Minimum two (2) years progressively responsible experience in purchasing or similar related functions and skillsets.
• Experience using purchasing functions within an ERP system such as Microsoft Dynamics GP, Oracle, and SAP.
• NIGP-CPP and UPPCC Body of Knowledge Proficiency level – Novice to Working
GENERAL REQUIREMENTS
Applicant must present a current, valid Class C (Class 1) PA Motor Vehicle Operator’s License at the time of application or prior to appointment. A valid driver’s license must be maintained throughout employment.
Applicant must have permanent residency within one of the following Pennsylvania counties at the time of appointment and remain a resident within one of the noted counties throughout employment with the Pittsburgh Water: Allegheny, Armstrong, Beaver, Butler, Fayette, Greene, Lawrence, Indiana, Washington, or Westmoreland.
SUPERVISION EXERCISED / RECEIVED
No direct reports / Will receive supervision directly from the Senior Manager, Procurement.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and see, talk and hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl on even and uneven surfaces. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
CONDITIONS
While performing the duties of this job, the employee is regularly exposed to a moderate or quiet noise level in the office work environment. Subject to remain on duty beyond normal hours or during emergency situations or other extensive periods
MEDICAL EXAMINATION
Employment may be contingent upon the results of a post-offer (initial employment or promotion) physical examination performed by the Authority's examining physician.
DRUG TESTING
Employment may be contingent upon the results of a post-offer (initial employment or promotion) drug screening. Continued employment may be subject to randomized drug and alcohol testing conducted without advance notice and for reasonable suspicion.
PRE-EMPLOYMENT BACKGROUND INVESTIGATION
Ability to successfully pass a thorough investigation consisting of a criminal history check, verification of prior employment and performance, reference, and credentials checks, and in some cases credit history.
Applicants are subject to a System for Award Management (SAM) or any successor system search as maintained by the General Services Administration (GSA) to ensure compliance with federal procurement and non-procurement programs.
Applications: You may be considered for other available positions based on qualifications provided on your employment application. If you have questions regarding your application, please contact the Human Resources Department at:
Pittsburgh Human Resources Department
1200 Penn Avenue
Pittsburgh, PA 15222
412-255-8800
hr@pgh2o.com

An Equal Opportunity Employer: Pittsburgh Water is proud to be an Equal Employment Opportunity Employer. We do not discriminate based on any legally protected statuses, including, but not limited to race, color, ancestry, religion, national origin, sexual orientation, age, marital or family status, disability, gender, gender identity or expression, pregnancy status, or veteran status. Pittsburgh Water is committed to providing candidates with reasonable accommodations for those with disabilities during our recruiting process; if you need assistance, please contact us at hr@pgh2o.com or 412-255-8800.