This role is best suited to an individual with strong coordination and administrative skills who is comfortable handling supplier administration, finance-related processing, HR administration, and general operational support in a fast-paced hospitality environment.

The successful candidate will be responsible for ensuring that administrative processes are managed efficiently, accurately, and professionally while supporting multiple departments across the business.

Key Responsibilities

Finance Administration

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  Process invoices, purchase orders, supplier reconciliations, and payment requests
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  Maintain accurate financial records and filing systems
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  Assist with accounts payable administration and expense tracking
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  Support month-end administrative requirements
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  Prepare reports, spreadsheets, and supporting documentation
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  Ensure all finance-related administration is completed accurately and timeously

Procurement Administration

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  Coordinate procurement orders and supplier communication
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  Follow up on deliveries, outstanding orders, and supplier queries
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  Maintain supplier records, pricing schedules, and procurement documentation
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  Assist with stock and inventory administration
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  Support the procurement process for perishable and non-perishable goods
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  Ensure procurement records and paperwork are updated and compliant

HR & People Operations Administration

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  Maintain employee files and HR records
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  Assist with onboarding and offboarding administration
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  Coordinate leave forms, contracts, and employee documentation
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  Support payroll administration by ensuring accurate submission of information
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  Assist with general HR administration and compliance documentation
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  Provide administrative support to the people operations function

General Administrative Support

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  Provide day-to-day administrative support to various departments
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  Manage filing systems, records, and confidential documentation
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  Coordinate meetings, calendars, and internal communication where required
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  Assist with ad-hoc operational and administrative tasks
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  Ensure high levels of organisation, professionalism, and accuracy at all times

Requirements

Minimum Requirements

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  Diploma in Administration, Finance, HR, Supply Chain, Procurement, or related field advantageous
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  3–5 years’ administrative experience within procurement, finance, HR, or hospitality
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  Previous hospitality experience highly advantageous
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  Experience working with suppliers and procurement administration preferred
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  Exposure to finance and HR administration beneficial
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  Strong computer literacy, particularly Microsoft Excel and Office Suite
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  Excellent organisational and communication skills
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  Strong administrative and coordination skills
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  High attention to detail and accuracy
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  Ability to multitask and prioritise effectively

Benefits

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  Occasional work-from-home flexibility for emergencies or personal circumstances
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  Supportive management team that promotes work-life balance