Job Description
The Payroll Finance role is responsible for managing payroll accounting, ensuring accurate
salary processing, statutory compliance, and reconciliation of payroll-related financial
records. The role works closely with HR, finance, and external vendors to ensure timely
payroll processing and compliance with regulatory requirements.
Key Responsibilities
1. Payroll Processing & Validation
Review monthly payroll inputs including new joiners, exits, salary revisions, bonuses,
and deductions.
Validate payroll reports received from HR / payroll vendors before processing
payments.
Ensure timely salary disbursement to employees.
2. Payroll Accounting
Pass monthly payroll accounting entries in ERP (salary expense, provisions,
reversals).
Reconcile payroll GL accounts including salary payable, reimbursements, and
provisions.
Maintain payroll cost center allocations and ensure accurate financial reporting.
3. Statutory Compliance
Ensure compliance with statutory deductions such as PF, ESI, PT, TDS on salaries,
and labour law requirements.
Verify statutory payments and returns filed by payroll vendors.
Coordinate during audits and regulatory reviews.
4. Reconciliation & Controls
Perform reconciliation of payroll registers with bank payouts and accounting records.
Reconcile statutory liabilities and ensure timely payments.
Strengthen payroll internal controls and audit readiness.
5. Payroll Reporting & MIS
Prepare payroll MIS reports including salary cost analysis, headcount cost, and
variance analysis.
Support finance leadership with payroll cost forecasts and budgeting.
6. Audit & Compliance Support
Support internal audit, statutory audit, and tax audits relating to payroll.
Maintain documentation for payroll workings, approvals, and reconciliations.
7. Stakeholder Coordination
Work closely with HR, payroll vendors, and finance teams to resolve payroll issues.
Handle employee payroll queries related to tax, deductions, and salary payments.
Key Skills & Competencies
Strong understanding of payroll accounting and statutory compliance
Knowledge of TDS on salaries, PF, ESI, gratuity, leave encashment accounting
Experience with ERP systems (SAP / Oracle / PeopleStrong / similar payroll
tools)
Strong reconciliation and analytical skills
Attention to detail and ability to handle confidential information
Qualifications
CA Inter / CMA / MBA (Finance) /
B.Com 2–6 years of experience in payroll finance, payroll accounting, or finance
operations
Preferred Experience
Experience in shared services or large employee payroll environments
Exposure to payroll vendors and HRMS systems
Experience handling audit and compliance for payroll
