Job Description

Finance Payable Executive (12 month contract)

The Finance Payable Executive is responsible for ensuring the accurate and timely processing of vendor invoices, employee expense claims, and payments, while maintaining compliance with company policies, internal controls, and regulatory requirements. The role also supports finance transformation initiatives through process improvement, automation, system enhancements, and the adoption of best practices to improve efficiency and controls.

Key Responsibilities

Accounts Payable Operations

• Process vendor invoices, staff expense claims, and other payment requests accurately and on a timely basis.
• Verify supporting documentation, approvals, coding, and compliance with company policies and Delegation of Authority requirements.
• Prepare and execute payment runs, including local and overseas payments.
• Ensure proper maintenance of vendor master data, including bank account validation and supporting documentation.
• Investigate and resolve invoice discrepancies, payment issues, and supplier queries.
• Monitor and follow up on aged invoices and outstanding payment matters.
• Perform month-end activities, including accruals, reconciliations, and accounts payable reporting.
• Support audit requests and ensure proper retention of supporting documentation.

Expense Management

• Review employee expense claims to ensure compliance with company travel and expense policies.
• Validate tax invoices, receipts, and supporting documentation.
• Support corporate card administration and reconciliation processes.
• Assist business users with expense claim submissions and policy-related queries.

Reconciliations and Controls

• Perform vendor statement reconciliations and balance sheet reconciliations.
• Ensure compliance with internal controls, audit requirements, and financial governance standards.
• Identify control gaps and recommend process improvements.
• Maintain accurate and complete financial records.

Stakeholder Management

• Work closely with internal stakeholders, vendors, procurement, HR, tax, and business units to resolve payment-related issues.
• Provide timely responses to supplier and employee enquiries.
• Support cross-functional initiatives and projects involving finance operations.

Finance Transformation and Continuous Improvement

• Participate actively in finance transformation initiatives, including process standardization, digitalization, and automation projects.
• Identify opportunities to improve efficiency, reduce manual effort, and strengthen controls.
• Support implementation and testing of new systems, workflows, robotics (RPA), and finance technologies.
• Assist in documenting business requirements, process maps, user acceptance testing (UAT), and change management activities.
• Contribute ideas and recommendations to enhance the overall effectiveness of the Finance Operations function.
• Support data analysis and reporting to drive operational improvements and informed decision-making.

Job Requirements

Education & Experience

• Diploma or Bachelor's Degree in Accounting, Finance, Business, or a related discipline.
• 2–5 years of relevant experience in Accounts Payable, Expense Management, or Finance Operations.
• Experience in a shared service center or multinational environment is an advantage.
• Exposure to finance transformation, process improvement, or system implementation projects will be highly regarded.

Technical Skills

• Good understanding of accounting principles and accounts payable processes.
• Experience with ERP systems such as SAP, Oracle, Coupa, or equivalent financial systems.
• Proficient in Microsoft Excel, including data analysis, pivot tables, and lookup functions.
• Familiarity with Power BI, automation tools, or RPA solutions is an advantage.

Competencies

• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder management skills.
• Proactive and continuous improvement mindset.
• Team player with the ability to work independently.
• Willingness to embrace change and support transformation initiatives.

Preferred Candidate Profile

We are looking for a motivated finance professional who is not only comfortable handling day-to-day Accounts Payable and Expense Management activities, but is also enthusiastic about driving change, improving processes, and leveraging technology to transform the Finance Operations function. The ideal candidate will demonstrate curiosity, adaptability, and a strong commitment to operational excellence.

This version would be suitable for a Finance Payable Executive supporting a Zurich-style Finance Operations team, where approximately 70% of the role focuses on AP/expense management operations and 30% on finance transformation and process improvement initiatives