Finance Operations Specialist

FloodGate Medical is an experienced talent solutions firm specializing in the Medical Device space for 20+ years. We are continuously working to be the most trusted company in our industry. We work with top medical device companies Nationwide to recruit quality and skilled candidates to fill their Sales, Clinical, Marketing, In-House and Executive positions. We believe that nothing matters more than people, which is why we treat all people like they matter We take an ever-evolving approach to the recruiting process, which attracts top talent for our clients.

MISSION

To improve lives by uniting great people with great companies. We have improved the lives of 2000+ candidates, dozens of our team members, and 1000s in the Tampa Bay community.

CORE VALUES

Our vision is to dazzle every candidate, every client, every time. To accomplish that, we hold true to these core values:

• Innovation Advances

• Truth Endures

• Christian Integrity Impacts

• Every Person Matters

• Serving is Winning

What You’ll Do

As a Finance Operations Specialist, you will:

Accounting & Bookkeeping

• Manage day-to-day bookkeeping activities across multiple entities

• Enter and maintain Accounts Payable, Accounts Receivable, payroll journal entries, and general journal entries

• Record and reconcile credit card transactions and employee expense reports

• Maintain vendor files, W-9 documentation, and accounting records

• Ensure accounting transactions are accurately coded and reflected in financial statements

• Support monthly close activities and financial reporting preparation

• Process and apply customer payments, deposits, and cash receipts

• Assist with sales tax calculations and reporting requirements

Billing, AR & Collections

• Generate and distribute client invoices accurately and on time

• Review contracts and placement agreements to ensure correct billing percentages, fee structures, and installment schedules

• Manage invoice follow-up and collections activities

• Build strong relationships with client finance and Accounts Payable teams

• Resolve billing questions and discrepancies professionally and efficiently

• Monitor aging receivables and proactively drive collections while maintaining positive client relationships

Commissions & Reporting

• Review recruiter commission calculations and supporting documentation

• Validate commission reports against placements, contracts, and billing activity

• Ensure commission reporting is completed accurately and on schedule

• Support leadership with financial and operational reporting needs

Budgeting & Financial Support

• Coordinate annual budgeting activities by gathering, organizing, and analyzing financial data

• Collaborate with department leaders to collect budget inputs and assumptions

• Maintain budget templates and perform supporting calculations

• Assist leadership with forecasting and financial planning activities

Process Improvement & Innovation

• Partner with leadership and technical teams to identify opportunities for automation and efficiency improvements

• Support integration efforts between QuickBooks, ERP systems, and internal operational tools

• Help develop more streamlined reporting, invoicing, reconciliation, and collections processes

• Contribute ideas that improve accuracy, reduce manual work, and enhance the overall finance function

What You’ll Need

• Non-Negotiable:

• 3+ years of bookkeeping, accounting, AR/AP, or finance operations experience

• Strong understanding of Accounts Receivable, Accounts Payable, payroll entries, and general ledger activity

• Experience using QuickBooks (QuickBooks Online preferred)

• Strong attention to detail and ability to identify discrepancies before they become problems

• Experience handling client billing and collections

• Excellent communication and relationship-building skills

• Comfortable working directly with clients, recruiters, and company leadership

• Intermediate proficiency with Google Sheets and/or Excel, including formulas, reconciliations, and reporting

• Ability to manage multiple priorities across multiple business entities

• Self-starter who takes ownership and thrives in a fast-moving small business environment

• Preferred:

• Full-charge bookkeeping experience

• Associate's or Bachelor's degree in Accounting, Finance, or a related field

• Recruiting, staffing, professional services, or agency industry experience

• Experience with commission calculations and reporting

• Sales tax reporting experience

• Experience supporting budgeting and forecasting processes

• Exposure to ERP systems, accounting system integrations, or process automation initiatives

What Success Looks Like

In this role, success means:

• Accurate and timely billing for every client engagement

• Healthy collections performance and reduced aging receivables

• Reliable commission reporting delivered on schedule

• Well-maintained financial records and organized documentation

• Strong relationships with both clients and internal stakeholders

• Continuous improvement of accounting processes, systems, and reporting capabilities

• A proactive mindset that helps FloodGate Medical scale efficiently as we grow

What This Role Is Not

• Not a CPA, tax, or audit position

• Not a management role

• Not a purely transactional data-entry position

• Not a back-office role with limited interaction—this position regularly engages with clients and internal stakeholders

• Not a software development role, but someone who enjoys improving systems and processes will thrive here

Perks of the Job

• Healthcare Benefits

• Cell phone reimbursement

• 401K with a 4% match

• Weekly company rewards based on performance

• Charitable giving through volunteer efforts, financial gifts, and support of missions

• Circle of Excellence program

• Flexible work