Job Description

The Finance Operations Specialist is a key liaison between the finance department and the business's operational teams. This role combines hands-on responsibilities for operational finance processes, including vendor management and invoice processing, with a proactive business partnering approach to ensure financial accuracy, compliance, and efficiency. The ideal candidate is detail-oriented, a strong problem-solver, and a collaborative communicator.

Key accountabilities and responsibilities

Financial Operations and Controls:

• Manage the full procure-to-pay (P2P) cycle, including processing purchase orders (POs), verifying invoices, and ensuring timely payment to vendors.
• Serve as the primary point of contact for internal stakeholders regarding PO and invoice-related queries, providing guidance and resolving issues promptly.
• Approve PO requests, ensuring correct general ledger (GL) and cost center coding in line with internal control processes and budget alignment.
• Oversee supplier statement reconciliation and liaise with the Accounts Payable team to resolve outstanding items.

Business Partnering:

• Build and maintain strong, collaborative relationships with cross-functional teams, such as Operations, Procurement, Marketing, and HR, to streamline finance processes.
• Provide financial support and guidance to non-finance colleagues, helping them understand their P&L impact and budget adherence.
• Conduct financial analysis on areas related to vendor spend, freight costs, and operating expenses, identifying cost drivers and potential savings.

Process Improvement:

• Identify inefficiencies in finance operational workflows and actively contribute to process enhancements and automation initiatives.
• Participate in ad-hoc finance projects and cross-functional initiatives aimed at improving efficiency and strengthening financial controls.
• Assist in training non-finance personnel on financial processes and systems to ensure company-wide compliance and accuracy.

Candidate requirements

Education and Experience:

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field.
• CPA qualification or similar
• Ideally, 4+ years of experience in finance operations and accounts payable
• Experience in the pharmaceutical sector is an advantage.

Skills and Competencies:

• Systems Proficiency: Experience with an ERP system (e.g., SAP, Oracle, Workday) is highly desirable, along with advanced Excel skills (pivot tables, formulas).
• Problem-Solving: Proven ability to investigate and resolve complex issues related to procurement and finance.
• Attention to Detail: Meticulous approach to work, with a high level of accuracy in data entry and reconciliation.
• Communication: Excellent verbal and written communication skills, with the ability to effectively liaise with both internal colleagues and external vendors.
• Adaptability: Resourceful and flexible, with the ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.

What we offer

• A stimulating hybrid working environment with opportunities for professional growth.
• The chance to work in a dynamic team and make a tangible impact on the company's operational efficiency.
• Competitive compensation and benefits package.

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