Job Description

We are seeking a strong Finance Operations Manager to bring structure, visibility, and discipline to our financial systems.

This is an operational role — not a tax-only accounting position.

Role Overview

You will own day-to-day financial operations including payroll oversight, client invoicing, accounts receivable/payable, and cash flow forecasting.

Your mission is to create financial clarity, clean reporting, and predictable cash flow.

Key Responsibilities

Financial Infrastructure

• Clean and maintain QuickBooks Online
• Reconcile all bank and credit card accounts
• Maintain accurate and timely monthly P&L
• Improve chart of accounts and reporting structure

Cash Flow & Forecasting

• Build and maintain a 13-week rolling cash flow forecast
• Monitor payroll obligations and vendor payments
• Provide weekly cash position updates
• Identify risk gaps before they happen

Billing & Revenue Operations

• Manage invoicing for 40+ clients
• Maintain master billing calendar
• Track accounts receivable and enforce collections process
• Ensure timely and accurate revenue recognition

Payroll & Expense Oversight

• Oversee high-volume payroll processing
• Track payroll as % of revenue
• Categorize and control operational expenses
• Improve cost visibility across departments

Reporting

• Deliver weekly financial summary (cash, AR, payroll forecast)
• Deliver monthly clean P&L and margin analysis
• Track profitability by client

Requirements

• 3+ years accounting or finance operations experience
• Experience working with marketing agencies or service businesses
• Advanced QuickBooks Online expertise
• Strong understanding of cash flow forecasting
• Experience managing payroll for 50+ team members
• Detail-oriented and process-driven
• Strong communication and accountability

Ideal Candidate

• Calm under complexity
• Systems thinker
• Proactive problem solver
• Comfortable enforcing financial discipline
• Focused on clarity, not just compliance

Compensation

• Full-time US-based: $75K–$95K

Success Metrics (First 60 Days)

• Clean and reconciled books
• Accurate monthly P&L delivered on time
• Functional 13-week cash flow forecast
• Billing calendar fully operational
• Clear payroll-to-revenue ratio tracking
• Improved AR collection speed