Job Description

Finance Operations Manager

Finance · Barcelona (Hybrid) · Full-time

THE ROLE

Keenfolks is building intelligent marketing systems for some of the world's most demanding brands. Behind every delivery is a financial operation that needs to run with the same precision and pace as the work itself.

This role owns that operation. Accounts payable, accounts receivable, client billing, cash flow, reporting — end to end. You will work directly alongside our Finance Director and be the operational engine of our finance function.

We are looking for someone who has done this before — in a lean team, someone who takes ownership instinctively and finds satisfaction in a system that runs clean.

WHO WE ARE

Keenfolks is a next-generation AI marketing agency where technology, data, and strategy converge to build intelligent, scalable platforms for global brands. We have delivered AI-powered transformation for Coca-Cola, Diageo, Mars, Reckitt, and Kellogg's across 40+ markets.

We are a multidisciplinary team of marketers, engineers, and strategists operating across Spain, Mexico, and LATAM — moving fast, thinking at scale, and building for the Age of Intelligence.

WHAT YOU WILL OWN

Accounts Receivable & Client Billing — 40%

– Own the full client invoicing cycle: accuracy, timing, and follow-through

– Issue invoices against contract terms, project milestones, and retainer schedules

– Manage AR aging, lead collections, and resolve disputes directly with clients

– Maintain DSO reporting and flag exposure before it becomes a problem

– Coordinate with project teams on billing requirements

Accounts Payable & Vendor Management — 30%

– Process vendor invoices and expenses with speed and precision

– Run payment cycles and maintain strong vendor relationships

– Manage credit cards, enforce expense policies, and ensure approval workflows hold

– Resolve discrepancies independently — no chasing required

Cash Flow & Treasury — 15%

– Own the daily cash position and weekly forecasting

– Coordinate payment timing to protect liquidity

– Reconcile bank and credit card accounts monthly

– Bring concerns to the Finance Director proactively — no surprises

Financial Operations & Reporting — 15%

– Support monthly close and maintain general ledger accuracy

– Prepare AR/AP aging and cash position reports for leadership

– Contribute to budget vs. actual analysis and the annual planning cycle

– Continuously improve the systems and processes you work within

WHAT YOU BRING

– 4 to 6 years of hands-on AP/AR experience — agency, consulting, or professional services preferred

– Strong command of accounting software: QuickBooks, Xero, NetSuite, Sage, or equivalent

– Advanced Excel — you build your own models, you do not inherit them passively

– Proven ability to run high-volume operations without being managed

– Direct communication skills: comfortable with clients, vendors, and senior stakeholders

– A control-oriented mindset — you catch issues before they escalate

– Complete discretion with sensitive financial information

Useful to Have

– Experience with project-based, retainer, or T&M billing models

– Familiarity with revenue recognition principles

– Experience with Bill.com, Stripe, or similar payment platforms

WHAT WE OFFER

– Hybrid model — 2 days in office, 3 remote

– Free lunch on office days

– Daily snacks, coffee, and fruit

– Ping-pong, yoga, and more

– 15 working days from abroad

– Birthday day off

– 23 vacation days + 2 personal days

– A technology-forward environment with real AI in production

– Direct visibility into the business — and room to grow as we scale

WHY THIS ROLE MATTERS

Our ability to pay our team, invest in growth, and maintain strong client partnerships runs through this role. You will have full visibility into the business and a direct line to leadership. This is a role where your work is felt every day — and where the quality of what you do shows.