Job Description

We are seeking a strong Finance Operations Manager to bring structure, visibility, and discipline to our financial systems.
This is an operational role — not a tax-only accounting position.

You will own day-to-day financial operations including payroll oversight, client invoicing, accounts receivable/payable, and cash flow forecasting.

Your mission is to create financial clarity, clean reporting, and predictable cash flow.

Key Responsibilities
Financial Infrastructure

• Clean and maintain QuickBooks Online

• Reconcile all bank and credit card accounts

• Maintain accurate and timely monthly P&L

• Improve chart of accounts and reporting structure

Cash Flow & Forecasting

• Build and maintain a 13-week rolling cash flow forecast

• Monitor payroll obligations and vendor payments

• Provide weekly cash position updates

• Identify risk gaps before they happen

Billing & Revenue Operations

• Manage invoicing for 40+ clients

• Maintain master billing calendar

• Track accounts receivable and enforce collections process

• Ensure timely and accurate revenue recognition

Payroll & Expense Oversight

• Oversee high-volume payroll processing

• Track payroll as % of revenue

• Categorize and control operational expenses

• Improve cost visibility across departments

Reporting

• Deliver weekly financial summary (cash, AR, payroll forecast)

• Deliver monthly clean P&L and margin analysis

• Track profitability by client

Requirements

• 3+ years accounting or finance operations experience

• Experience working with marketing agencies or service businesses

• Advanced QuickBooks Online expertise

• Strong understanding of cash flow forecasting

• Experience managing payroll for 50+ team members

• Detail-oriented and process-driven

• Strong communication and accountability

Ideal Candidate

• Calm under complexity

• Systems thinker

• Proactive problem solver

• Comfortable enforcing financial discipline

• Focused on clarity, not just compliance

Compensation

• Full-time US-based: $75K–$95K

Success Metrics (First 60 Days)

• Clean and reconciled books

• Accurate monthly P&L delivered on time

• Functional 13-week cash flow forecast

• Billing calendar fully operational

• Clear payroll-to-revenue ratio tracking

• Improved AR collection speed