Job Description

Do you get excited when your software actually interacts with the physical world?

Are you ready to learn the new exciting world of smart robots?

Do you feel tired of working in a big company?

Would you like to cooperate with top professionals in our industry?

If your answers are mostly yes, then you should keep reading.

At Nomagic, we're on a mission to teach robots the real world. We're now looking for a Finance Operations Lead, who is the owner of all transactional finance processes at Nomagic. This role ensures accurate, timely execution of accounts payable, accounts receivable, and treasury operations across our hardware & subscription business and growing multi-entity footprint. You will manage vendor payments and customer billing, own the day-to-day operation of our treasury stack, and act as the primary operational finance partner to external accountants and internal stakeholders. This is a hands-on leadership role managing one direct report today while building scalable, robust finance operations infrastructure to support rapid growth.

Offer essentials:

• Play with robots every day
• Salary: PLN 18,300–25,000 UoP gross per month plus equity
• Relocation package
• Truly flexible working hours
• English-speaking environment

Here is why we love this job ourselves, and hope you will enjoy it too:

• We build robots powered by AI
• We are in a very exciting, rapid scaling time - just after the successful Series B!
• We have them deployed in clients warehouses at scale and see their real impact on critical operations.
• We’re still medium sized and very hands on - everyone has a direct impact on the final result
• Our team has built Google Warsaw, unicorn startups (Climate Corp), tested rocket engines and worked at top companies such as Nvidia, ByteDance or McKinsey. Now we shape the future of smart robotics together!

Some of the problems you may try to solve with us:

Accounts Payable & Vendor Management

• Own end-to-end accounts payable process: vendor master data maintenance, invoice processing, approvals, payment runs, and reconciliation.
• Ensure accurate coding of all AP transactions, including proper allocation to projects, cost centres, and GL accounts in alignment with project cost controller
• Coordinate with external accountants on monthly AP close and cut-off procedures.
• Implement and monitor AP controls, including three-way matching and expense policy enforcement.

Accounts Receivable & Customer Billing

• Own accounts receivable process: customer invoicing, collections, cash application, and aging review.
• Coordinate with Sales and Operations to ensure billing accuracy for subscriptions, hardware sales, and project milestones.
• Drive collections process, escalate overdue accounts, and maintain low DSO targets.

Treasury Operations & Cash Management

• Process payment batches, monitor cash positions, and coordinate FX transactions in collaboration with the Senior Director.
• Maintain oversight of all bank accounts and ensure accurate, timely bank reconciliations.
• Support treasury strategy execution (cash forecasting inputs, working capital optimization) and liaise with banks on operational matters.

Finance Systems & Process Ownership

• Own finance operations systems layer: Payhawk, Saldeo, and AP/AR workflows within the broader ERP environment.
• Document standard operating procedures for all transactional finance processes; build training materials and onboarding protocols.
• Identify and implement process improvements to increase efficiency, reduce manual touchpoints, and improve control quality.

Business Partnership & Reporting

• Act as primary day-to-day finance operations contact for internal stakeholders (engineering, operations, sales) on invoicing, payment, and expense queries.
• Prepare monthly operational finance metrics: AP/AR aging, payment cycle times, treasury KPIs, and transactional volume trends.
• Collaborate with the Senior Director on cash flow forecasting inputs and working capital planning.

What skills we’d like you to have:

• 5–8 years of progressive finance operations experience, ideally within hardware, manufacturing, robotics, or venture-backed SaaS/RaaS companies.
• Proven ownership of AP, AR, and treasury operations in a multi-entity or international business environment.
• Strong experience with modern treasury and spend management tools (Payhawk, Revolut, Atlar, or similar platforms).
• Solid understanding of accounting fundamentals: accruals, cut-offs, reconciliations, GL coding, and month-end close processes.
• Demonstrated ability to work effectively with external accountants and service providers; comfortable coordinating pre-close cycles and resolving technical queries.
• Experience implementing or managing invoicing systems, billing automation, or finance workflow tools.
• Hands-on Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis); experience with ERP systems (NetSuite, SAP, Dynamics, or similar) is a plus.
• Direct people management experience or demonstrated capability to mentor and develop junior team members.
• Fluent in English and Polish; both are required for this role.
• Comfortable working in a fast-paced, evolving startup environment with limited formal infrastructure.
• Prior experience in a high-growth startup or scale-up environment (Series A–C) is highly desirable.
• Familiarity with milestone based or subscription revenue models and associated billing complexity is a strong advantage.

What should you expect once you apply?

• Stage 1 — Interview with Hiring Manager · 60 minutes.
• Stage 2 — Interview with COO · 30 minutes.
• Stage 3 — Interview with future colleagues · 60 minutes.
• Stage 4 — On-site half-day workshop · Warsaw.

We make the final decision after max. 2–3 days after on-site interview

Important: expect detailed feedback after completing the process regardless of our decision.