Job Description

Work for the IMF. Work for the World.

Finance Department

Terms of Reference

Short-Term Contractual Appointment

FINAX division is responsible for financial control over, and conduct of, all payments and receipts under the Administrative and Capital Budgets and all payments under externally provided capacity development funding agreements. The Administrative Payments (FINAXAP) section comprises Travel/Accounts Payable Unit, External Accounts Unit (manages the payments and receipts for donor-funded projects, all regional technical assistance centers, and resident representative offices abroad), and Ledger and Cash Management Unit. The operational work has seasonality and limited flexibility on timing, which creates pressure on staff during the periods of heavy workloads (including accommodating ad-hoc projects) and occasional parental leave, especially when several such events coincide. In such cases, FINAXAP benefits from the use of SOS or STC resources.

Work objectives and deliverable(s):

• Auditing expense reports for different types of mission and benefit travel including resolving issues that arise, replying to internal and external stakeholders on policy administration issues, and ensuring expenses are settled in accordance with policy and proper accounting controls.
• Processing, ensuring accuracy and compliance: (i) invoices for payment; (ii) vendor and supplier updates (iii) automated interface entries (iv) ad hoc payment entries, and (v) prepayment journal entries.
• Monitoring cash transfers and miscellaneous transactions to ensure all transactions are reconciled. Executing payments and identifying and recording incoming payments. Verifying vendor records to validate banking routing information.
• Processing expenses from field offices, ensuring that they adhere to the Fund’s administrative policies, Handbooks, and operating guidelines pertaining to the various field offices, as well as best practices in internal controls and accounting practices. Reconciling cash account balances maintained in field offices against IMF financial records and resolving any discrepancies by liaising with relevant counterparties.
• Recording accounting transactions in the various PeopleSoft sub-ledger modules and ensuring compliance with the terms and conditions of the underlying contracts/purchase orders, and section service standards.
• Troubleshooting and resolving system issues and coordinating solutions with IT staff.
• Participating in ad hoc projects. For example, by contributing to requirements gathering and conducting testing to support routine technology upgrades and enhancement initiatives.

Expected output(s) and deadline(s):

Candidate will be assigned timebound specific tasks from the list above as the need arises.

Confidentiality:

All information shared during this engagement will be treated as confidential and will not be disclosed to any third parties without prior consent.

Information systems access:

Candidate would need access to IMF network and financial systems, including email, OneDrive, Peoplesoft FACTS. Candidate would be expected to maintain compliance with IMF information security training.

Contract terms:

Receiving Institution: Finance Department, IMF

Project detail: n/a

Dates: November 2, 2026 – April 30, 2027 (renewable annually)

Total days: 90 days maximum per financial year (non-consecutive)

Travel: No travel days are anticipated

Department:

FINAXAP Finance Department Administrative Expenditures/Control Administrative Payments Section

Hiring For:

A09, A10

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.