Job Description

Aga Khan Foundation

The position

KEY RESPONSIBILITIES AND CORE TECHNICAL COMPETENCIES

Financial processing

• Process donations received directly into AKF (UK)’s bank accounts into Raiser’s Edge and Microsoft Dynamics promptly and accurately.
• Process donations received through the AKF (UK) website into Raiser’s Edge and Microsoft Dynamics promptly and accurately, including ad hoc and standing order donations.
• Process donations received from online fundraising websites into Raiser’s Edge and Microsoft Dynamics promptly and accurately.
• Process monthly donations from Jamatkhanas into Raiser’s Edge and Microsoft Dynamics promptly and accurately.
• Process all non-donation related income received into Microsoft Dynamics promptly and accurately.
• Manage receipts of legacy income, ensuring full documentation and prompt transfer to AKF Geneva.
• Ensure all cheques and cash received are banked promptly.
• Ensure funds received for other AKDN agencies are transferred on a quarterly basis.
• Post all supplier invoices and supplier payments relating to Victoria Hall into Microsoft Dynamics.
• Prepare periodic statements relating to fundraising campaigns and share these with relevant individual donors.
• To provide cover for the following tasks owned by the Finance Officer (Expenditure).
• Ensure supplier invoices are authorised by the relevant budget holder and entered into Microsoft Dynamics promptly and accurately.
• Prepare payments on online banking system and ensure payment paperwork is sent to the bank signatories in good time.
• Process all bank payments, interest payments, deposit movements and bank charges into Microsoft Dynamics.
• Process donations received by AKF Australia on a monthly basis and provide reporting to the AKF Australia team.

Financial administration

• Manage the donations inbox and liaise with donors and prospective donors to provide information and respond to queries.
• Ensure Raiser’s Edge is up to date with key donor information and standing data.
• Prepare and send letters to donors to acknowledge donations received, on a timely basis.
• Inform the AKF (UK) National Committee Chairman of all donations greater than £10k.
• Ensure AKF (UK) Gift Aid declaration forms are up to date and in line with current legislation.
• Prepare and submit the online Gift Aid claims on a quarterly basis.
• Provide assistance with the annual audit and the preparation of the statutory accounts.

Financial controls

• Complete the reconciliation of Raiser’s Edge to Microsoft Dynamics and to the bank on a monthly basis.
• Complete bank reconciliations on a monthly basis.
• Complete the reconciliation of all funds received for other AKDN agencies on a monthly basis.
• Complete other balance sheet reconciliations as required by the Head of Finance and Administration.

Income reporting

• Produce monthly reports for AKF Geneva on Golden Jubilee and Diamond Jubilee donations.
• Produce monthly reports for other AKDN agencies on donations designated to them by AKF (UK).
• Produce other ad-hoc reports on income as requested by the Head of Finance and Administration.

Supporting others

• Support the Finance Officer (Expenditure) in their duties, in order to be able to provide cover in their absence.
• Perform any other financial duties and responsibilities as assigned by the Head of Finance and Administration.

The requirements

QUALIFICATIONS, SKILLS, KNOWLEDGE, EXPERIENCE, BEHAVIOURS, ATTRIBUTES

Qualifications

• CCAB qualified accountant (desirable).

Experience

• Minimum of three years hands-on experience in financial accounting.
• Advanced experience using Excel and integrated multi-ledger accounting systems.
• Experience working in a multi-currency environment (desirable).
• Experience of charity accounting and knowledge of such requirements.
• Experience working as part of a small hands-on team.
• Experience of filing Gift Aid claims.

Skills

• Good interpersonal, customer care and liaison skills with a wide range of stakeholders.
• Strong numerate skills with acute attention to detail.
• Fluent in oral and written English.
• Proficient in all Microsoft Office applications, especially Excel.
• Ability to work under pressure, manage competing priorities and delivering to tight deadlines.
• A commitment to high professional and personal standards and continuous improvement.
• Ability to work in a multi-institution network within a multicultural environment.

Knowledge

• Understanding of and appreciation for ADKN’s goals, values and ethics.
• Knowledge of charity accounting, charity fundraising regulation and company legislation.

Attributes

• Demonstrates equity, transparency and integrity with high personal and organisational ethical standards; is fair, honest and trustworthy with respect for confidentiality; inspires and builds trust.
• Respectful of diversity; sensitive towards others; open and understanding toward other people’s cultures, values, autonomy, and faiths; demonstrates compassion and empathy; is courteous to others with respect for their background, religion, gender and age.

Behaviours

• Communicates clearly and concisely, individually and across a broad scope of stakeholders and communities; expresses complex ideas and concepts in simple terms; listens to the views of others; changes communication styles to meet individual and audience needs.
• Builds, maintains and deepens constructive and effective relationships with stakeholders, changes approach to achieve desired results if required.
• Has a customer focused approach, is flexible and always puts the good of others at the centre of decision making; is dedicated to AKF’s purpose and fulfilling the mission.
• Is a supportive team player, collaborates creating a culture of knowledge sharing and team learning. Is proactive in teamwork.
• Inspires self and others to greater performance, professional standards and results; likes to get things done; accepts new challenges and opportunities; gives and receives timely balanced feedback.
• Enterprising attitude that is quick to search out alternative solutions to needs or problems.

Region

Europe

Salary

Salary and package to attract the best candidate