Job Description

Finance Officer, Global Health

Location:
Accra
Ghana

POSITION TYPE:Full Time, Local Hire

DURATION: 1 year with extension

LOCATION: Accra, Ghana ( note that Project HOPE will not be covering relocation expenses)

POSITION TITLE: Finance Officer

DIVISION: Global Health

REPORTS TO: Finance and Grants Manager

Project HOPE is an international NGO with employees and volunteers who work around the globe responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world, helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

BACKGROUND ON Ghana IHP:

The purpose of the US Government-funded Ghana Integrated Health Partnership (IHP) activity to contribute to the Government of Ghana’s strategies to reduce preventable maternal, newborn and child deaths, including stillbirths, and improve their overall health and well-being by 2030. Activities are expected to advance Ghana toward increased localization, strengthening the capacity of Ghana institutions and local organizations to introduce, deliver, scale-up, and sustain the use of evidence-based, quality RMNCH, voluntary family planning, malaria, and global health security services. The project will increase access, utilization and quality of maternal and child health, family planning, malaria, and nutrition services to reduce preventable maternal, newborn and child deaths in northern Ghana.

Project HOPE seeks a Finance Officer to support the Finance and Grant Manager as they ensure the implementation of services under the Ghana IHP activity. The Finance Officer will provide day-to-day financial support, including the processing of transactions. They will adhere to donor regulations and Project HOPE policies and procedures while reporting and assisting in financial analysis.

PRINCIPAL RESPONSIBILITIES:

1. Provide accounting and finance support to the Ghana IHP activity.
2. Assist program staff with accounting operations and financial support in accordance with donor and Project HOPE requirements, policies, and procedures.
3. Ensure required preapprovals are secured in advance of incurring expenses.
4. Prepare procurement requests, ensure relevant approvals are obtained, and coordinate with the logistics team on the delivery of services and goods.
5. Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments.
6. Prepare ad hoc logistics and financial reporting to aid in tracking and reconciling transactions.
7. Daily capturing of transactions and attaching supporting documents in NetSuite.
8. Maintaining an accurate filing system and file completed transactions on GOF
9. Load payment transactions in the banking systems and generate payment advice for successful payments
10. Maintain accurate financial transactions and program, grant, and contract records.
11. Assist program and finance staff in meeting donor and internal reporting requirements.
12. Prepare timely and accurate financial reports for submission to the donor, ensuring deadlines are met.
13. Prepare cash request projections for headquarters and the country office.
14. Ensure timely deductions and remittance of relevant statutory payments.
15. Maintain frequent communication with headquarters, field offices, and the Accra office to ensure finance activities and objectives are clearly communicated.
16. Collaborate closely with finance and program staff to ensure activities are within budgeted targets.
17. Participate in coordination and regular meetings, as necessary.
18. Support responses to the internal audit, as required.
19. Interface with service providers on service delivery, invoicing, and processing of payments.
20. Support the training of staff on key financial topics to build capacity and ensure the sustainability of programs.
21. Fulfil other duties and responsibilities as may be reasonably assigned by the Finance and Grant Manager.

MINIMUM REQUIRED SKILLS, EDUCATION AND EXPERIENCE:

• Bachelors in Accounting, Finance, or similar field.
• Minium of 3 years’ experience in the administrative and financial management of programs.
• Experience working for or with a non-profit, donor, or government of Ghana preferred.
• Strong understanding of US Government funding preferred.
• Skilled in Excel and experience working with computerized accounting systems.
• Ability to communicate in English, both written and oral.

PHYSICAL DEMANDS
ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form.

Work environment

• Typical office environment with exposure to a minimal noise level.
• Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.