Job Description

Fyfe Group is an Australian professional services firm that delivers value through integrated engineering, environmental, planning and surveying services. We have a long history of delivering the infrastructure and services that support our communities and economy, including critical projects in energy transition, defence, infrastructure and property.

At Fyfe we build relationships based on trust, shared values, and a commitment to delivering reliable, efficient and sustainable outcomes in partnership with our clients.

THE ROLE

The Finance Officer, as a member of the Finance team, is responsible for providing accurate, timely, and effective financial and accounting support to the organisation. The role supports core finance operations including accounts payable, accounts receivable, reconciliations, reporting assistance, and general accounting activities, contributing to the integrity of financial records and service delivery across the business.

DUTIES AND RESPONSIBILTIES

Finance Operations

• Provide general accounting support to the Finance team, including Financial Accountants
• Assist with accounts payable processing, including:
  • Monitoring shared finance inboxes
  • Checking purchase orders and invoice accuracy
  • Posting invoices and preparing payment runs
• Assist with accounts receivable tasks, including:
  • Processing cash receipts
  • Customer account maintenance
  • Supporting debtors management and follow‑up
• Perform bank, balance sheet, and other routine reconciliations
• Assist with month‑end processes and financial reporting activities
• Perform general internal accounting to meet legal, regulatory, and organisational requirements
• Maintain accurate financial records in accordance with company policies
• Assist with ad‑hoc finance projects and process improvement initiatives
• Respond to finance‑related queries within agreed timeframes

Customer Service

• Develop and maintain a customer‑focused approach that supports effective service delivery
• Build strong working relationships with internal stakeholders by responding promptly, professionally, and collaboratively
• Communicate effectively with external stakeholders such as suppliers, clients, auditors, and consultants
• Represent the Finance team in a professional, responsive, and approachable manner

Innovation and Continuous Improvement

• Actively participate in performance development and review processes
• Identify opportunities to improve finance processes, systems, and controls
• Maintain and update skills, knowledge, and qualifications relevant to the role
• Undertake training and professional development as agreed with management

P

HEALTH, SAFETY AND ENVIRONMENT RESPONSIBILITIES

• Take reasonable care for your health and safety, as well as that of colleagues, clients, contractors and the public who could be impacted by your work activities.
• Comply with all company Health, Safety and Environment (HSE) policies, procedures and safe work practices, including those relevant to office settings, field activities and project sites.
• Ensure you are fit for work and adhere to Fyfe policies regarding fatigue management and drugs and alcohol.
• Follow reasonable instructions relating to workplace health, safety and environmental protection.
• Identify, assess and report hazards related to office activities, field inspections and site visits.
• Ensure proper risk management practices are implemented when performing tasks including site inspections, field investigations and supervision activities as applicable.
• Report all incidents, injuries hazards and near misses as per Fyfe's reporting procedures.
• Participate in safety training, toolbox talks and safety initiatives relevant to the role.
• Support environmental management practices including responsible resource use and preventing environmental harm during project activities.

PERSON SPECIFICATIONS

Education and Professional Background

Qualifications (or working towards qualifications) in Accounting, Finance, Business, or a related discipline

Technical and Industry Knowledge

• Sound knowledge of general accounting principles
• Strong attention to detail with a commitment to accuracy
• Experience using computerised financial systems
• Proficient computer skills, particularly in Microsoft Excel
• High level of integrity and experience dealing with confidential financial information
• Strong organisational and time‑management skills with the ability to meet deadlines
• Clear and professional communication skills, with the ability to engage across all levels of the organisation
• Ability to work collaboratively within a team environment

Personal Attributes

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the company/section may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognise this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and where necessary revised in accordance with organisational needs. Any major changes will be discussed with the post holder.