Job Description
To oversee the financial accounting information and activities to ensure effective financial performance at the department.
The Finance Officer is responsible for ensuring the timely and accurate preparation of monthly, quarterly, and annual financial reports, in accordance with Generally Recognised Accounting Practices (GRAP), the Public Financial Management Act (PFMA) regulations, and established institutional policies and standard operating procedures (SOPs).
Qualifications & Experience:
- National Diploma in Accounting, Finance Management, or any related field from a recognised institution.
- Knowledge of tax policies, audit, risk management, and procedures is crucial for this role.
- Must have 2-3 years of experience in compiling journals and Accounting articles. Must know about the Sage 200 Evolution System.
- Public Sector and SCM experience are added advantages.
Key Responsibilities:
- Verify, record, prepare, and load all the payments in the Accounting System.
- Track and account for all the payments and transactions of the department in accordance with all the relevant regulations.
- Prepare and generate all the relevant general ledgers.
- Download bank statements and allocate payments to the department's accounting records.
- The availability of petty cash.
- Prepare and reconcile the petty cash registry against all the issued cash.
- Reconcile records/invoices with the supplier statements for accuracy
- Prepare, reconcile, and issue remittance advice to suppliers.
- Prepare reconciliation and issue remittances paid to the Council.
- Facilitate and reconcile the funding payments made to grant holders/filmmakers.
- Reconcile all the financial transactions of the department in line with the PFMA and Treasury regulations and GRAP reporting standards.
- Assist the Finance Manager in preparing for the required audit documentation.
- Prepare and process all the relevant journal entries in the accounting systems and line with the required regulations and approved format.
- Assist the Finance Manager in processing, reviewing, and reconciling financial accounts and statements. Support the Finance Manager in the preparation of financial reports when required.
- Liaise with both internal and external stakeholders on matters regarding payments as and when required.
- Provide suppliers and grant beneficiaries with proof of payment.
- Prepare, settle, and present the funding report to the relevant department.
- Respond to departmental enquiries concerning all the relevant payments.
- Assist the Finance Manager and SCM to classify, record, and inspect all the assets of the department in the fixed asset register.
- Assist the Finance Manager in monitoring and ensuring all the assets are in good working condition and in line with the relevant institutional and Treasury regulations.
- Provision of audit information as per the APP deliverables for the benefit of Internal and External Audit Assessments.
- Provision of all Financial audit-related information by ensuring accurate and timely submission to auditors. Requirements:
- Analytical and Critical thinker
- Planning and Organisational Skills
- Accounting and Financial Awareness
- Auditing Communication
- Compliance Management
- Interpersonal Skills
- Problem Solving
- Risk Management
- Team Collaboration
- Decisive
- Negotiation Skills
- Interpersonal Skills
- Report Writing
- Time Management
- Collaboration
- Decisive
- Film and Video Industry Knowledge
- MS Office Suite
- Stakeholder Management
