Job Description

Key Responsibilities

Accounts Payable and Purchase Ledger

• Process purchase invoices accurately and efficiently using Xero accounting software.
• Match invoices with purchase orders and delivery notes.
• Prepare and process supplier payments in accordance with company policies.
• Perform supplier statement reconciliations and resolve any discrepancies.

Banking and Reconciliations

• Manage and process all bank payments and receipts.
• Complete monthly bank reconciliations.
• Record and monitor direct debits, standing orders, and other recurring transactions.

Hire Purchase and Asset Finance

• Process hire purchase (HP) invoices and maintain supporting documentation.
• Reconcile HP accounts and ensure timely payments.

Ad-Hoc Finance Duties

• Process and record Penalty Charge Notices (PCNs) and allocate costs accurately.
• Manage peppercorn rentals and ensure compliance with contractual terms.
• Administer finance settlements in relation to vehicle disposals.
• Assist with audits by preparing supporting schedules and documentation.
• Support the Finance Manager and colleagues on ad-hoc projects, financial reporting, and process improvements.

Teamwork and Collaboration

• Work closely with a small, supportive finance team, contributing to a positive and collaborative working environment.
• Communicate effectively with colleagues across departments to ensure smooth financial operations.
• Participate in regular team meetings and assist in improving processes and controls.