Job Description

You will report to the manager of Management Expense team and your key responsibilities include:

Support Vendor invoices processing

• To perform validation check and ensure all invoices are adhered to policies with correct expense charging.
• To support in preparation of telegraphic transfer payment, perform manual payment clearing offset at month end.

Support in overall accrual of expenses

Recurring - follow up with business users on expense accrual information and prepare accrual journal entries

• Prepare monthly recurring accrual entries.
• Follow up on monthly accrual information, ensure expenses are taken up in accordance with accrual guidelines and criteria.
• Ensure all accrual entries are prepared and meet month-end closing timeline.

Reconciliation - Accrued commission and other expenses

• Perform reconciliation of accrued commission, to ensure accuracy of provision records.
• Ensure completeness and accuracy of accrual reconciliation.
• To follow up with users on unutilized accrual balances.

Year-end accrual – Ensure all provisions are made in accordance as per accrual basis established

• Walk through with line of business and assured expenses are accrued prudently and in time for year-end closing.
• Create and update detailed accrual checklist, follow up with business users to make sure all provision of expenses is met with accrual criteria and guidelines.
• Ensure completeness and meet year-end closing timeline.

Monitoring of monthly amortization of expenses

Recurring – follow up with business users on upfront payment information and prepare journal entries for amortization, to ensure adhered with policies and agreement

• To ensure recurring prepayment entries are prepared as per established agreement.
• To monitor the upfront payment transaction schedule closely and follow up and liaise with business users on claw back matter if there is any.
• To ensure completeness and accuracy of reconciliation records.

Others

• To cover AP operation duties, rotate of job duties.
• To support system enhancement project, support user requirement testing.
• To update SOP and assist in workflow process improvement.
• Any other task assigned by manager.

Requirements

• Diploma in Accountancy
• 2-3 years of relevant experience in financial institution
• Able to work independently with minimum supervision
• Experience in processing high volume of invoices
• Proficiency in MS excel, word and Power point
• Able to generate reports using Excel Pivot Tables
• Self-motivated and meticulous with a keen eye for detail