Job Description

Overall Job Purpose:

1. Process supplier/subcontractor invoices promptly and accurately in accordance with the agreed standards.

2. Process supplier payments accurately and in accordance with the agreed payment strategy.

3. Handle full set of accounts for semi-active and dormant companies.

Area of Scope:
1. Handle AP transaction

2. Handle Employee Claims & Petty Cash Claims

Key Responsibilities
1. The accounts payables executive is responsible for executing the supplier/subcontractor invoices processing activity.
- Ensures adequate quality in supplier/subcontractor invoice processing (e.g. correct supplier account, amounts, etc)

- Provides accurate and timely information on the status of supplier/subcontractor accounts and transactions for business decisions.

2. The accounts payables executive is responsible for preparing payment proposals
- Execute the payment process in alignment with SOPs.

3. Handle Employee Claims and Petty Cash Claims

4. Works with other employees to assist them in completing projects and tasks.

- Assists in solving problems and answering questions.

Main Tasks:
1. Processes vendor invoices into the system and performs basic quality checks Performs key supplier monthly reconciliation.

-Requests clarification to requisitioner and/or vendor in case of discrepancies.

-Submits invoices to approver for Non-PO related invoices.

-Informs and escalates, if required, any issues/disputes.

-Assists in month end closing.

2. Generates and reviews vendor payment proposal list.

-Handles all payment requests (e.g. down payments, COD).

-Investigates and resolves payment rejections and remittance issues.

-Informs and escalates if necessary any issues/disputes.

3. Process employee claims and petty cash claims

Requirements

• A high-school diploma/degree or an equivalent qualification.
• Good communication skills.
• Highly organized, efficient and accurate person.
• Must be familiar with Microsoft Office.
• Candidates with 1–2 years of relevant experience are preferred; however, fresh graduates are encouraged to apply.