Job Description

TITLE: Finance Coordinator- Partnership

TEAM/PROGRAMME: Finance LOCATION: Kabul, Afghanistan GRADE 3 CONTRACT LENGTH: Fixed Term

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Finance Coordinator Partnerships will be supporting setting and developing the partnership financial management of Afghanistan Country Office. The position is primarily responsible for providing lead role as focal point for SCs engagement with local/national/international partners oversight and day-to-day financial management of the SCI Partners, review of partner budgets at the proposal stage, participate in pre-award due diligence processes, financial report review, providing guidance and training to partners in order to strengthen their capacity. By supporting colleagues in Programme, will ensure that spending is reviewed in ‘real time’ with costs that are charged correctly. The position will also supporting in ensuring that all finance files are up-to-date with the correct supporting documents attached, and that monthly financial processes are followed. S/he will maintain high accounting standards, and support the Programme Manger and Senior Finance Manager to ensure the liquidity of the partners.

SCOPE OF ROLE:

Reports to: Senior Manager Finance, CO

Staff reporting to this post: Senior Officer and Officers Finance

Close working relationships: Award & Partnership, HR, Supply Chain and Programme Operations

Budget Responsibilities: Partner Budget

Partnership Development

• Act as the key strategic Finance Business Partner to the Senior Finance Manager and Program Implementation team to support the growing response in terms of partnership and build the capacity of the team.
• Undertake capacity assessment of partners’ organization in order to identify capacity gaps and areas of support that the partners will require for effective implementation of the programme financial management requirements. The localization strategy and its implementation align with finance planning.
• Design the Risk Based Monitoring (RBM) tool and update annually. Compile and analyize RBM status along with monitoring plan for all partners and develop the plan country finance support visit to partners.
• Collaborate with Budget holders on preparation of partner budget/budget revisions as per requirement of project. Ensure completeness and competitiveness of partner budget.
• Support partners external audit exercise and follow up to ensure that the auditors’ recommendations are followed up and implemented.
• Ensure all partner monitoring, capacity building, reporting, observation closure and escalation process are completed on timely manner.

Partnership Management

• Perform as a team member to provide financial point of view for partner arrangements including selection of partner, PAT assessment etc whenever required.
• Undertake regular support visits to the partners organizations to discuss financial and operational issues/progress and identify ways in which SCI can provide the needed support.
• Conduct parter monitoring on quarterly basis as per yearly plan.
• Ensure that the accounting is maintained in line with donors and SCI procedures, and with national and international accounting standards. Adhere the organizational policy, procedures, local laws and donor’s requirement. Ensure robust internal control system exists within partner organization.
• Monitor and follow up the implementation of the agreed work plan and budget to ensure that the programme objectives are being realized in accordance with the programme and partnership agreement and take the necessary actions for any identified deviations.

Staff Leadership, Mentorship, and Development

• Ensure team leadership in respect to recruitment and succession planning; capacity building; implementing efficient & effective processes and accounting systems; improving and ensuring compliance with internal controls.
• Ensure that staff understand and are empowered to perform their role, especially in managing partners’ financial management, budgeting and reporting.
• Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
• Recruitment, training, and professional development of team as part of the wider staff development strategy.
• Effective use of the Performance Management System including the establishment of clear, measurable objectives; ongoing feedback; periodic reviews; and fair and unbiased evaluations.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

• Bachelour Degree BA Degree in Finance and Accounting, Business Administration, or other relevant discipline.
• Chartered Accountant (eg CPA and ACCA) strongly recommended.

EXPERIENCE AND SKILLS

Essential

• Minimum of 5 years experience in a corporation or an NGO
• Strategic mindset with the ability to lead, inspire and achieve results in a challenging context
• Strong team player
• Excellent interpersonal skills and able to communicate with diverse stakeholders
• Strong analytical, decision making and strategic planning skills with the ability to articulate complex information in an easy-to-understand manner
• Solutions focused on the ability to identify weaknesses and drive continuous improvement
• Ability to priorities, plan, and manage a complex and diverse workload with tight deadlines.
• Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
• Self-starter who is willing to go the extra mile to get the job done
• Excellent understanding of financial systems and procedures and budget management
• Excellent in computerized accounts packages, Excel, PowerPoint and Word.
• Written and verbal fluency in Pasto, Dari and English
• Ability and willingness to travel within Afghanistan.

Desirable

• Experience working in humanitarian emergencies across multiple areas of Afghanistan
• 3-4 year experience in NNGOs/INGOs, UN etc.
• Understanding of major donor compliance regulations.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.