A dynamic distribution and warehouse-led business is seeking a meticulous and bilingual Financial Officer to manage critical financial administration and reconciliation functions. This on-site role is essential for maintaining the integrity of the company’s accounts receivable, accounts payable, and cash management systems. Monday - Friday 8am - 4.30pm.

The successful candidate will act as a key liaison between the finance, sales, and warehouse departments, ensuring that financial controls are strictly maintained. This position is ideal for a process-driven professional with extensive experience in retail key account reconciliations and the ability to navigate complex supplier portals.

Key Responsibilities

• 
  Key Accounts & Receivable Management:
  Execute comprehensive reconciliations for major retail accounts; process credit notes, discounts, and returns while ensuring customer balances are collected and up to date.

• 
  Banking & Payment Processing:
  Perform monthly bank reconciliations and import transactions into the accounting system. Manage the end-to-end payment lifecycle, from verifying beneficiary bank letters to uploading payments for authorisation.

• 
  Accounts Payable Oversight:
  Conduct full creditor reconciliations, ensuring supplier statements align with internal records, and resolving any discrepancies regarding maintenance, repairs, and consumable bills.

• 
  Petty Cash Control:
  Maintain rigorous control and monthly reconciliation of physical petty cash, ensuring all expenditure is supported by valid records and correctly imported into the financial system.

• 
  Warehouse & Operational Finance:
  Coordinate the procurement of warehouse consumables; verify weekly casual wage payouts and align payment requests with company cash flow requirements.

• 
  Systems Administration:
  Manage financial payment requests via ClickUp and ensure all transactional data is matched accurately within the accounting framework.

• 
  Filing & Audit Readiness:
  Maintain a meticulous filing system for GRNs, remittances, and invoices, ensuring all historical documents are archived and saved correctly on the company drive for audit purposes.

Requirements

• 
  Retail Key Account Expertise:
  Proven experience performing complex reconciliations for major retailers, specifically utilizing
  Shoprite
  and
  Takealot
  supplier portals.

• 
  Technical Skills:
  Strong proficiency in
  Microsoft Excel
  is essential for data manipulation and reconciliation.

• 
  Bilingualism:
  Must be fluent in both
  Afrikaans and English
  to facilitate effective communication across all departments and stakeholders.

• 
  Reconciliation Accuracy:
  Exceptional attention to detail with a demonstrated ability to resolve financial discrepancies.

Preferred Qualifications

• 
  Experience within a warehouse, distribution, or FMCG environment.

• 
  Prior experience managing "Casual Wage" verifications.

Required Software Skills

• 
  Xero
  Accounting Software (Highly Advantageous)

• 
  Cin7
  Inventory System (Highly Advantageous)

• 
  ClickUp
  (Project and Task Management)

• 
  Advanced Microsoft Excel

Benefits

• 
  Opportunity to work in a structured environment with clear financial controls.
• 
  Integral role within a collaborative team involving sales and warehouse operations.
• 
  Stable, permanent in-office position