Job Description

DEADLINE FOR APPLICATIONS

2 October 2026-23:59-GMT+02:00 Central Africa Time (Kigali)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

ORGANISATIONAL CONTEXT:

The World Food Programme (WFP) is the United Nations frontline agency fighting hunger. WFP reaches more than 150 million people per year - delivering humanitarian food assistance and working with smallholder farmers, communities, and governments to improve nutrition and build resilience to crises. As conflict, climate change and economic shocks drive up the number of hungry people in Eastern Africa, finding innovative solutions to the complex humanitarian and development challenges in the region is essential, now perhaps more than ever.

In Rwanda, WFP supports the Government with its ambitious goals to ensure food security and nutrition and equitable access to sustainable livelihoods for all. In this effort, WFP Rwanda works closely with diverse stakeholders to provide general food and nutrition assistance to over 135,000 refugees, asylum seekers and returnees; to strengthen national disaster risk management, social protection, school meals and nutrition programmes; to transform food systems; and to support emergency preparedness and response.

JOB PURPOSE:

To manage the stewardship of WFP’s resources through monitoring financial data, providing technical advice and client-focused, and value for money services pertaining to the Management Services to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible. To establish team priorities and work plan.

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):

Finance Management

• Support corporate finance and resource management strategies by contributing to the development of policies and procedures, participating in key programmatic initiatives, and embedding value for money in these initiatives through advice on financial assessment, reporting and accounting.
• Lead on the implementation of CO finance, budgeting and resource management operations, in order to support the timely and effective supply of food assistance and comply with WFP standards and processes.
• Ensure that bank reconciliation, disbursements, clearance of receivables, overall cash management and monthly financial closures are performed regularly and in accordance with corporate requirements.
• Identify and develop improvements to policies, systems and procedures in order to improve the efficiency and effectiveness of operations, minimise risk, and ensure services are aligned with business objectives.
• Coordinate and deliver financial controls and insight into WFP performance, undertaking periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks

Budget Planning and Management

• Identify opportunities to develop and implement policies and procedures for budget and programming activities, with the aim of achieving objectives in compliance with WFP and functional strategies.
• Advise on budgetary adjustments for optimal resource utilization, coordinating inputs from various units and providing regular feedback to main stakeholders.
• Proactively support the preparation and review of various budgets for accuracy, appropriateness, cost containment/effectiveness and completeness, monitoring ongoing performance against operational budget.
• Review and clear submitted funding proposals, making recommendations, when necessary, in close collaboration with BPOs in the field, donor officers, and or the Activity/SO managers.
• Coordinate CSPs/RBPs closure activities following up on outstanding actions with stakeholders enabling the timely receipt and start of potential resource transfers.
• Coordinate the development of key planning documents, including the Country Portfolio Budget (CPB), Budget Revisions, Management Plan, and Implementation Plan, ensuring alignment with WFP procedures and operational priorities.

Pipeline Management

• Supervise the matching of commodity pipeline requirements with sourcing options including Advance Financing requests in collaboration with stakeholders at the operational level to ensure timely shortfall coverage and efficient utilization of contributions.
• Analyze and clear monthly pipelines process and working group to develop standards around pipeline clearance, discuss resource availability and allocations, corporate stock replenishments and where appropriate make recommendations to manage severe shortfalls and enable decision making at HQ/RB.
• Convene and moderate the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, while recommending timely mitigation measures.
• Participate in meetings with internal and external stakeholders to discuss the utilization of incoming contributions, as well as support the process of developing funding proposals.

Funds, Performance Management, and Reporting

• Collate inputs for the CO/RB Resource Management Committee (RMC) which reviews and prioritizes resources against the Country Portfolio Budget (CPB) implementation plans, as per agreed timelines.
• Advise COs and spending units on complex programming requests and the utilization of funds (appropriateness, timeliness, accuracy, etc.) while proactively engaging fund managers to implement recommendations and possible corrective actions that enable reporting against original budgets and approved funding proposals.
• Coordinate the preparation of interim, progress and final reports as stipulated in various contribution agreements between WFP and specific donors, particularly for those locally negotiated contributions in close collaboration with CO, RB and HQ counterparts as required.
• Monitor ongoing performance against budget for WFP operations, including Global Commodity Management Facility, through various financial analyses and provide sound advice on budgetary adjustments as necessary to budget owners for optimal resource utilisation and in adherence to available guidance and policies.

Management Services

• Lead and oversee the Country Office asset management function, ensuring effective lifecycle management of assets, including acquisition, utilization, inventory management, disposal processes, and annual Physical Count and Reconciliation (PCAR) exercises. Ensure compliance with corporate policies, strengthen asset accountability, and promote efficient utilization of organizational resources.
• Provide strategic leadership and oversight of facilities management and general administrative services, including office space planning, premises management, accommodation arrangements, maintenance programmes, vendor oversight, and workplace improvement initiatives to ensure safe, efficient, and cost-effective service delivery.
• Lead the management and oversight of fleet operations, ensuring compliance with corporate policies and standards related to vehicle utilization, maintenance, fuel management, road safety, driver supervision, and fleet optimization. Promote efficient and accountable use of fleet resources while ensuring operational readiness.
• Lead the implementation of WFP's Environmental Sustainability and Waste Management agenda within the Country Office, ensuring compliance with corporate environmental commitments, implementation of sustainability action plans, monitoring of environmental performance indicators, and promotion of sustainable workplace practices and awareness initiatives.
• Provide leadership in strengthening the Management Services internal control environment by ensuring compliance with corporate policies, delegated authority frameworks, regulatory requirements, and oversight recommendations. Monitor risks, identify control gaps, and oversee the implementation of corrective actions arising from audits, reviews, and compliance assessments.
• Oversee the provision of travel and protocol services, ensuring compliance with corporate travel policies and procedures, effective coordination with service providers and government counterparts, facilitation of visas and official documentation, and delivery of efficient, customer-oriented travel support to staff and official visitors.

Leadership

• Develop and document internal business processes, Standard Operating Procedures (SOPs) and training packages on resource management matters as well as onboarding new colleagues in the team.
• Supervise, guide a medium-sized team, coaching and providing/delivering training to build capacity and increase expected level of operational support, acting as point of referral and second escalation point on more complex analysis and queries.
• Where needed, co-lead the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

• Advanced university degree in Business Administration, Statistics, Finance, Economics or other relevant field.
• Additional professional training in project management, statistical analysis, and/or operational planning and management is desirable.

Experience:

• At least 8 years of experience in financial reporting, budget preparation, funds management
• Experience in managing one or more Management Services lines of business (management of assets, facilities, fleet, travel, or other) including coordination with internal and external stakeholders.

Language:

• Fluency (level C) in English language.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.
• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.
• If you experience technical issues while submitting your application, you may contact us at global.hrerecruitment@wfp.org. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.
• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.